Project Coordinator

Ultimate Staffing; Houston (TX); On-site; USD 30,000 - 33,000; Full time

Job summary

Ultimate Staffing in Houston, TX is seeking a Project Coordinator for a leading construction firm in the Galleria area. This role offers room for growth, a fun work culture, and competitive compensation starting at $22-$24 per hour DOE.

You will coordinate projects from proposal through completion with internal teams, vendors, and clients; manage documentation including proposals, quotes, POs, contracts, and invoicing; and serve as the main contact for updates, timelines, and installation

Qualifications

• 2-3+ years administrative experience in a corporate environment.
• Experience with quotes, changes orders, progress billing, and/or contract review preferred.
• Advanced Microsoft Office skills.

Responsibilities

• Coordinate projects from proposal through completion, partnering with internal teams, vendors, and clients to ensure on-time, accurate execution.
• Prepare and manage project documentation, including proposals, RFPs, quotes, purchase orders, contracts, and invoicing.
• Serve as the primary point of contact for project updates, communicating status, timelines, deliveries, and installation details to stakeholders.
• Track project financials by supporting billing, monitoring profitability, and coordinating with Finance on contract and accounting-related activities.
• Coordinate purchasing, scheduling, and vendor management activities to keep projects organized, compliant, and on schedule.

Skills

Administrative experience

Microsoft Office

Project coordination

Vendor coordination

Job description

A leading construction firm in the Galleria area of Houston, TX is seeking a Project Coordinator to join their growing team. This is an excellent opportunity with room for growth, a fun work culture, and competitive compensation and benefits. Starting compensation $22-$24/hour DOE.

Qualifications:

• 2-3+ years administrative experience in a corporate environment, preferably as a Project Coordinator or similar role
• Experience with quotes, changes orders, progress billing, and/or contract review strongly preferred
• Advanced Microsoft Office skills

Responsibilities:

• Coordinate projects from proposal through completion, partnering with internal teams, vendors, and clients to ensure on-time, accurate execution.
• Prepare and manage project documentation, including proposals, RFPs, quotes, purchase orders, contracts, and invoicing.
• Serve as the primary point of contact for project updates, communicating status, timelines, deliveries, and installation details to stakeholders.
• Track project financials by supporting billing, monitoring profitability, and coordinating with Finance on contract and accounting-related activities.
• Coordinate purchasing, scheduling, and vendor management activities to keep projects organized, compliant, and on schedule.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles\' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.