Project Coordinator

Spectraforce Technologies; Plymouth (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Spectraforce Technologies in Plymouth, MN is seeking a Project Coordinator to provide onsite administrative support for managers and directors during a 5-month assignment. This role emphasizes proactive problem solving and calendar, meeting, and event coordination to support departmental operations.

The ideal candidate is highly organized with exceptional written and verbal communication skills and can provide back up to higher‑level management as needed.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational and project management abilities.
• Proven experience supporting leaders in an administrative capacity.
• Strong customer service and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience coordinating events, meetings, and team activities.
• Proactive problem solver who can anticipate scheduling conflicts and administrative needs.

Responsibilities

• Manage calendars, meetings, and travel arrangements.
• Coordinate onsite and virtual meetings, events, and departmental activities.
• Prepare presentations, correspondence, and business documents.
• Process expense reports and support budget tracking activities.
• Support onboarding and office setup for new employees.
• Handle confidential information with discretion.
• Serve as a key point of contact for scheduling and administrative support.
• Help organize larger employee engagement events such as company picnics and team gatherings.

Skills

Calendar management

Event coordination

Communication

Administrative support

Project coordination

Managing priorities

Confidential information handling

Onsite coordination

Education

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Travel & expense systems

Job description

Position Title: Project Coordinator

Work Location: Plymouth MN 55442

Assignment Duration: 12 Months

Looking for someone who is more than just managing calendars and setting up town halls.

Someone who shows a passion for improving on things already in existence and has shown an ability to do so.

Overview

Seeking an experienced Administrative Assistant to provide onsite support for managers and directors during a 5-month assignment.

The ideal candidate will be highly organized, possess exceptional written and verbal communication skills, and have demonstrated experience managing calendars, coordinating meetings and events, and supporting departmental operations.

May provide back up support to higher-level management as needed.

Key Qualifications

• Strong written and verbal communication skills
• Excellent organizational and project management abilities
• Proven experience supporting leaders in an administrative capacity
• Strong customer service and interpersonal skills
• Ability to manage multiple priorities and meet deadlinesExperience coordinating events, meetings, and team activities
• Ability to handle confidential and sensitive information professionally
• Proactive problem solver who can anticipate scheduling conflicts and administrative needs

Preferred Experience

• Previous Administrative Assistant, Executive Assistant, Office Coordinator, or similar experience
• Experience with internal communications
• Scheduling and calendar management for multiple stakeholders
• Event planning and coordination, including larger employee events (e.g., picnics, town halls, team meetings)
• Project coordination and timeline management
• Employee onboarding and office setup support

Technical Skills

• Microsoft Outlook (advanced calendar management)
• Microsoft PowerPoint (presentation creation and formatting)
• Microsoft Excel (tracking, reporting, and basic analysis)
• Microsoft Word and other Microsoft Office applications
• Experience with travel and expense management systems preferred

Key Responsibilities

• Manage calendars, meetings, and travel arrangements
• Coordinate onsite and virtual meetings, events, and departmental activities
• Prepare presentations, correspondence, and business documents
• Process expense reports and support budget tracking activities
• Support onboarding and office setup for new employees
• Handle confidential information with discretion
• Serve as a key point of contact for scheduling and administrative support
• Help organize larger employee engagement events such as company picnics and team gatherings

Work Environment

• Duration: 5-month contract
• Location: 100% onsite
• Work Style: Primarily desk-based administrative support role

Ideal Candidate

A polished, professional administrative professional who thrives in a fast‑paced environment, is highly organized, communicates effectively with all levels of the organization, and can successfully manage schedules, events, and competing priorities with minimal supervision.