Project Coordinator

Miller Wolman CPAs PLLC; Scottsdale (AZ); On-site; USD 40,000 - 52,000; Full time

Job summary

Miller Wolman CPAs PLLC in Scottsdale, AZ seeks an organized Administrative Assistant to support a dual-practice sports CPA firm. You will manage calendars, coordinate client meetings, and streamline daily office operations to keep deadlines on track.

The role emphasizes professional communication, data entry accuracy, travel arrangements, and collaboration with a small team to deliver client-ready materials and timely tax deadlines.

Qualifications

• 3+ years of experience providing administrative support.
• Strong data entry and calendar management abilities.
• Excellent communication and organizational skills.

Responsibilities

• Schedule appointments and manage calendars efficiently.
• Maintain clear communication with team members and external contacts.
• Perform accurate data entry and manage records.
• Provide responsive customer support and assist with inquiries.
• Coordinate meetings and prepare necessary materials.
• Arrange travel plans and accommodations as needed.
• Support general administrative tasks, event planning, and project management activities.

Skills

Calendar management

Data entry

Customer service

Communication

Organizational skills

Education

Associate degree in Business Administration

Tools

Microsoft Office Suite

Job description

Job Description

The Administrative Assistant supports a small team by managing daily administrative tasks and ensuring efficient office operations. Reporting directly to an executive, this role focuses on scheduling, communication, and coordination to facilitate smooth project and event execution.

Responsibilities

• Schedule appointments and manage calendars efficiently
• Maintain clear communication with team members and external contacts
• Perform accurate data entry and manage records
• Provide responsive customer support and assist with inquiries
• Coordinate meetings and prepare necessary materials
• Arrange travel plans and accommodations as needed
• Support general administrative tasks, event planning, and project management activities

Preferred Qualifications

• 3+ years of experience in administrative support
• Associate degree in Business Administration or related field
• Proficiency with Microsoft Office Suite
• Strong data entry and calendar management skills
• Excellent communication, time management, and organizational abilities
• Customer service oriented with strong multitasking capability

Company Description

We are seeking a highly organized and discreet Administrative Assistant to support a dual-practice sports CPA firm. This role sits at the intersection of athlete representation and financial services, requiring someone who can manage fast-moving deadlines, handle confidential client information, and keep a high-energy office running smoothly.
Manage complex calendars, including scheduling client meetings tax deadlines
Screen and triage calls, emails, and correspondence from.
Prepare, format, and proofread correspondence
Maintain organized digital and physical filing systems