Project Coordinator

ATI Restoration, LLC; Sterling (VA); On-site; USD 42,000 - 66,000; Full time

Job summary

ATI Restoration, LLC seeks a Project Coordinator to provide complex administrative support to the project team under the Office Manager. You will oversee coordination from inception to completion, input data, track control points, and monitor program updates.

Responsibilities include document uploads, billing reconciliation, and maintaining certificates, using Salesforce and HRMS. The role requires strong communication, organizational skills, and the ability to work in a fast-paced construction

Qualifications

• High School Diploma or equivalent required.
• 1 year minimum experience in a coordinator or administrative role.
• Excellent customer service experience.
• Strong organizational skills, detail-oriented and reliable.
• Strong verbal and written communication skills; adept with technology and various software.
• Able to work in a fast-paced environment.
• Takes initiative and ownership; compliant and ethical.
• Experience working in Salesforce, including generating reports (preferred).
• Construction industry experience preferred.

Responsibilities

• Provide high-level administrative support to Project Directors and Management.
• Conduct quality checks of purchase orders.
• Process work authorizations/COSs as needed.
• Prepare job files and ensure paperwork is complete and accurate.
• Maintain and organize paperwork in Salesforce.
• Assist with transferring and uploading photos to files for corporate staff.
• Develop staff meeting agendas for production logistics.
• Perform weekly safety training updates using HRMS and Egnyte.
• Reconcile and send billing reports to accounting by deadlines.
• Handle requests and billing exceptions.
• Generate requests for promptness on estimates.
• Manage certificates using HRMS and Excel.
• Attend company training and Admin Program meetings.
• Execute administrative support functions to management and follow procedures.
• Assist with special projects as needed.

Skills

Communication skills

Organizational skills

Detail-oriented

Customer service

Initiative

Education

High School Diploma or equivalent

Tools

Salesforce

HRMS

Egnyte

Xactimate

MS Office

G Suite

Excel

PowerPoint

Job description

The Project Coordinator provides complex administrative support to various members of the project team under the direction of the Office Manager. We are looking for an experienced professional who would like to join a team that is committed to delivering excellence daily. The Project Coordinator will be responsible for project oversight and coordination of all its stages from inception to completion by inputting data, tracking, and monitoring control points and program updates. Assist with uploading photos and documents and manages the tracking progress for program estimates.

Responsibilities

• Provides high-level administrative support to Project Directors and Project Management team.
• Conducts quality check of purchase orders.
• Administrators work authorizations/COSs as needed.
• Prepares job files and ensures paperwork is completed accurately.
• Maintains and organizes paperwork in specific files using Sales-Force.
• Assist with transferring and uploading photos into specific files to forward to corporate staff.
• Develops the staff meeting agendas for production meeting logistics.
• Performs weekly safety training updates using HRMS and Egnyte software.
• Reconciles and sends billing reports to accounting staff by monthly deadlines.
• Handles requests and billing exceptions.
• Generates requests for promptness on estimates.
• Manages and updates certificates using HRMS software and excel spreadsheets.
• Attends all appropriate company training and monthly Admin Program meetings.
• Executes administrative support functions to management and follows company procedures and protocols
• Performs special project assistance as needed

Technical Skills

Proficiency in MS Word, Excel, PowerPoint, G Suite, and PC.

**Xactimate and knowledge is a plus**

Communication Skills: Fluent English, both oral and written. An effective communicator at all levels- able to relate well to front line and executive personnel, clients, and third-party service providers.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, faxes, scanners, and e-filling.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms

Qualifications

• High School Diploma or equivalent
• A minimum of 1 year of experience in a coordinator or administrative role
• Excellent customer service experience
• Outstanding work ethic (reliable), organizational skills, and detail-oriented
• Strong verbal and written communication skillsAdept in technology and various software
• Ability to work in a fast-paced environment
• Positive attitude towards new challenges
• Takes initiative and ownership
• Strong commitment to compliance and doing the right thing
• Experience working in Salesforce, including generating reports (preferred, though not required)
• **Construction industry experience preferred**