Project Coordinator

PTS Advance; Pelzer (SC); On-site; USD 50,000 - 70,000; Full time

Job summary

A reputable project management firm in South Carolina is seeking a Project Coordinator to support day-to-day project management tasks. The successful candidate will be responsible for coordinating project financials, schedules, and documentation while ensuring timely billing and compliance with project requirements. Candidates with a Bachelor's degree in a related field and 2–3 years of relevant experience will excel in this role. Strong organizational and communication skills are essential for collaborating with internal teams.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 2–3 years of experience in project coordination or a related environment preferred.

Responsibilities

• Support project managers with day-to-day coordination of financials and schedules.
• Track project budgets, expenses, and invoices for timely billing.
• Coordinate with internal teams to gather approvals and documentation.
• Assist in reviewing project contracts for billing terms and reimbursements.
• Process vendor invoices and verify required documentation.
• Help manage month-end and project close activities.
• Maintain project records and documentation as per standards.
• Support project closeout by confirming paperwork for final payments.
• Respond to audit requests by compiling project documentation.

Skills

Working knowledge of basic accounting

Strong organizational skills

Proficient in Excel and Word

Experience with project tracking systems

Strong communication skills

Education

Bachelor's degree in Accounting, Finance, or Business

Tools

Excel

Word

Smartsheet

Job description

Project Coordinator – Job Responsibilities

• Support project managers with day-to‑day coordination of project financials, schedules, and documentation.

• Track project budgets, expenses, purchase orders, and invoices to help ensure accurate and timely billing.

• Coordinate with internal teams such as Finance, Credit, and Procurement to gather required approvals and documentation.

• Assist with reviewing project contracts to understand billing terms, payment schedules, and reimbursable expenses.

• Process vendor and subcontractor invoices, verify required documentation (insurance, lien waivers), and flag discrepancies to the project team.

• Help manage month‑end and project close activities by ensuring costs and billings are properly recorded.

• Maintain project records, financial trackers, and insurance or asset documentation in accordance with company standards.

• Support project closeout by confirming required paperwork is complete prior to final payments.

• Respond to audit requests by helping compile and organize project documentation.

Required Skills & Qualifications

• Working knowledge of basic accounting or project financial principles.

• Strong organizational skills with attention to detail and the ability to manage multiple tasks.

• Comfortable working in Excel, Word, and project tracking systems; Smartsheet experience is a plus.

• Ability to work independently while collaborating closely with project managers and cross‑functional teams.

• Strong communication skills and a proactive, problem‑solving mindset.

Education & Experience

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.

• 2–3 years of experience in project coordination, construction, engineering, or a related project‑based environment preferred.