Project Coordinator

Guido Companies Inc; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Guido Companies Inc. is seeking a Project Coordinator to support the project management team with reporting, financial processing, and document control. The role involves meeting agendas and minutes, filing, transcribing, and clerical support.

Responsibilities include preparing pay applications and certified payroll, assisting with subcontractor change orders and weekly invoicing, managing owner pay applications, and maintaining project documentation and safety compliance.

Qualifications

• Bachelor’s degree required in Construction Management or Business.
• 5+ years of construction administration experience in lieu of a degree.
• 1-3 years’ experience working commercial construction projects desirable.

Responsibilities

• Prepare pay applications, certified payroll, and other supporting documents.
• Assist Project Management Team with administrative functions such as change orders and weekly invoicing.
• Proactively manage Owner Pay Applications.
• Collaborate with clients and internal teams to provide administration support and maintain critical processes.
• Establish and maintain communication with vendors and subcontractors.
• Update and maintain project documentation and document control; keep files current and organized.
• Assist with project closeout, operations manuals, and warranties/guarantees.
• Support project team members to remain effective and productive.
• Promote and enforce company safety culture and policies.

Skills

Time management

Client-facing

Teamwork

Risk management

Quality assurance

Deadlines

Scheduling

Education

Bachelor’s degree in Construction Management or Business

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

JOB DESCRIPTION: PROJECT COORDINATOR

SUMMARY: As a Project Coordinator, you report to the Project Manager. The responsibility of the Coordinator is to work with the Project Executive and the PM on the project in an Administrative position to support and facilitate reporting, processing of financials, and provide document control management. The Project Coordinator handles various coordinating tasks such as meeting agendas and minutes, filing, transcribing, and clerical support.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The Project Coordinator has a multitude of responsibilities, some of which include:

• Prepare pay applications, certified payroll, and other supporting documents
• Assist Project Management Team with all administrative functions and processes such as issuing subcontractor change orders and weekly invoicing from vendors and suppliers
• Proactively and accurately manage Owner Pay Applications
• Collaborate with clients and internal teams to provide administration support and to maintain critical processes
• Establish and maintain communication with vendors and subcontractors
• Update and maintain project documentation (document control) and process financial queriesAssure files and documents are current updated and well organized
• Assist with project closeout, operations manuals, & warranties/guarantees
• Support project team members as required to remain effective and productive
• Promote and enforce company safety culture and policies

EDUCATION and/or EXPERIENCE: Minimum of a Bachelor’s Degree from an accredited four-year college or university in Construction Management or Business-related field. 5+ years of construction administration experience in lieu of a degree. 1-3 years’ experience working commercial construction projects is desirable.

OTHER SKILLS AND ABILITIES:

• Knowledge of Microsoft Office Suite
• Maintain exemplary management of time and communication skills
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Ability to meet and work within critical deadlines and under moderate pressure
• Ability to prepare and interpret flowcharts, schedules, and action plans