Project Coordinator

Quarterhill Inc.; Lisle (IL); On-site; USD 52,000 - 70,000; Full time

Job summary

Quarterhill Inc. is seeking a Project Accounting Coordinator in Lisle, IL to provide essential administrative and financial support to the project controller team. You will handle invoicing, vendor logs, and cost-tracking activities while ensuring data accuracy across project systems.

The role emphasizes collaboration with project controllers, data management, and preparation for monthly financial reviews, with a focus on rigor, confidentiality, and timely reporting.

Qualifications

• Degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent experience).
• 1–2 years of experience in an administrative or financial support role is a plus.
• Proficiency in Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and maintain confidentiality of financial information.

Responsibilities

• Invoice & Purchase Order Coordination
• Support Project Controllers with customer invoicing
• Support with accounts payable as required
• Track project requisitions and payments
• Maintain logs of vendor invoices and alignment with budgets and contracts
• Organize financial and project control documentation
• Assist in data entry into control systems or spreadsheets
• Ensure data accuracy across project files and databases
• Create and manage cost codes in the time tracking system
• Assist in reconciling financial data between systems and reports
• Generate regular project cost reports
• Prepare data for monthly or quarterly financial reviews
• Schedule meetings and organize documentation for financial reviews
• Maintain organized filing systems for financial and contractual records

Skills

Excel proficiency

Attention to detail

Multitasking

Confidentiality

Education

Accounting, Finance or related field

Job description

Overview

The Project Accounting Coordinator role provides critical administrative and operational support to the project controller team. Responsibilities include invoicing, maintaining accurate financial documentation, assisting with cost tracking and reporting, and ensuring data consistency across project control systems. This position plays an integral part in facilitating smooth financial operations within a project-driven environment and contributes to the accuracy and efficiency of project accounting and financial oversight.

Responsibilities

• Invoice & Purchase Order Coordination
• Support Project Controllers with customer invoicing.
• Support with accounts payables as required.
• Support the tracking and processing of project requisitions and payments.
• Maintain logs of vendor invoices and ensure alignment with project budgets and contracts.
• Financial Documentation & Data Management
• Organize and maintain financial and project control documentation, including budgets, forecasts, change orders, invoices, and cost reports.
• Assist in the collection and entry of project-related financial data into control systems or spreadsheets.
• Ensure data accuracy and consistency across project files and databases.
• Cost Tracking Support
• Help track committed costs, actuals, and variances under the guidance of a Project Controller.
• Create and manage the cost codes in the time tracking system to support project controllers and project managers.
• Assist in reconciling financial data between internal systems and project reports.
• Reporting Support
• Assist in generating regular project cost reports.
• Help compile data for monthly or quarterly financial reviews.
• Administrative & Team Support
• Schedule meetings and organize documentation for financial reviews.
• Maintain organized filing systems for financial and contractual records.

This list of responsibilities might not cover everything you'll end up doing.

Qualifications

Education/Experience

• Degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent experience).
• 1–2 years of experience in an administrative or financial support role is a plus.

Technical Skills

• Proficiency in Microsoft Excel
• Strong attention to detail, organizational skills, and a high level of accuracy.
• Ability to manage multiple priorities and maintain confidentiality of financial information.

Optional/Preferred Skills

• Basic understanding of financial terms such as budget, actuals, variance, accruals, etc.

Benefits

We offer a Total Rewards plan designed with you and your family’s health and wellness in mind that includes:

• Paid days off ( i. e. vacatio n, sick days, bereavement leave)
• Health and Dental plans
• Retirement plans
• Employee and Family Assistance Program (EFAP)
• Employee referral program

We welcome applicants from all backgrounds, regardless of race, color, religion, sex, veteran sta tus, sexual orientation, gender identity, national origin, age, or disabilit y or any other protected characteristics in accordance with applicable federal, state/provincial, and local laws . We 're committed to creating a workplace where everyone feels valued and respected.