Project Coordinator

IES Communications; Montgomery (AL); On-site; USD 25,000 - 35,000; Full time

Job summary

IES Communications in Montgomery, Alabama is seeking a Project Coordinator to support the Project Manager by monitoring project plans, schedules, budgets, expenditures and ensuring deadlines are met.

You will collaborate with the team, prepare and monitor weekly updates, manage workload distribution, review test results, and assist with project closeout and monthly reports while maintaining confidentiality.

Qualifications

• Must be extremely well-organized and able to prioritize.

Responsibilities

• Coordinate with Project Manager and team to monitor schedules and progress.
• Prepare, schedule, coordinate and monitor weekly updates.
• Manage workload distribution and monitor customer delivery and job installation progress.
• Review and upload test results with Testing Administrator daily.
• Review drawings and take measurements to generate accurate as-built documents.
• Tackle project engineering tasks tied to schedule maintenance and subcontractor coordination.
• Create and maintain calendar for project implementation to completion.
• Preserve confidential information; work with little supervision and handle multiple projects.
• Assist accounting with spot checks of labor, materials, and subcontractor costs for monthly reports.
• Analyze cost and resource graphs to verify schedule progress and identify issues.
• Track program-level billing, reporting and metrics (SPI, KPI, CPM).
• Create, correct and revise complex Excel spreadsheets, tables, charts and graphs.
• Perform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts).
• Maintain program-level dashboards, input, data acquisition, collection.
• Provide to the Project Manager all needed elements to issue weekly/monthly reports.
• Periodic change of duties upon request.
• Assist and participate in project closeout.

Job description

Job Summary:

The project coordinator will work hand in hand with the Project Manager to offer support and organization to ongoing projects. The project coordinator will be monitoring project plans, schedules, work hours, budgets, expenditures and ensuring that project deadlines are met in a timely manner.

Job Duties And Responsibilities

• Cooperate and communicate effectively with the Project Manager and other team members.
• Prepare, schedule, coordinate and monitor weekly updates.
• Manage the workload distribution and monitor the customer delivery and job installation progress.
• Review and upload test results with Testing Administrator (daily).
• Review drawings and physically measure rooms to ensure they are true to specs for generating complete as-builds.
• project engineering tasks tied to schedule maintenance - CO management, subcontractor coordination and schedule updates.
• Coordinate with Project Management and Leads/Superintendents to create and maintain calendar for project implementation to completion.
• Able to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously.
• Assist the program accounting department, on multiple project sites, by spot checking Labor, Material, Other-expenses and Subcontractor costs that roll up into monthly Program reports
• Must Analyze cost and resource graphs to verify schedule progress and/ or identify issues.
• Interact and track program level billing, reporting and metrics (SPI’s, KPI’s, CPM)
• Able to create, correct and revise complex Excel spreadsheets, tables, charts and graphs.
• Perform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts)
• Maintain program level dashboards, input, data acquisition, collection
• Provide to the Project Manager all needed elements to issue Weekly/Monthly Reports
• Periodic change of duties upon request.
• Assist and participate in project closeout.

Min

USD $25.00/Yr.

Max

USD $35.00/Yr.

Physical and Mental Requirements:

• Must be extremely well-organized and able to prioritize.