Project Coordinator

University of Oklahoma; Norman (OK); On-site; USD 23,866 - 33,992; Full time

Job summary

The University of Oklahoma is seeking a Project Coordinator to support strategic academic initiatives, enhance student access, and advance institutional goals. This role focuses on coordinating Winter Session operations, monitoring enrollment trends, and providing data-informed recommendations.

You will liaise with academic departments, faculty, advisors, and administrative offices, manage multiple projects, and create reports and datasets to support planning and decision-making that improves

Qualifications

• Bachelor's degree required.
• 2 years of project management or related experience.
• Equivalency: 48 months of related experience may substitute for a Bachelor's degree (total 72 months).

Responsibilities

• Coordinate Winter Session planning and administration, including scheduling, faculty appointments, enrollment tracking, textbook adoption, stipend coordination, and policy compliance.
• Maintain Winter Session communications, websites, reports, and tracking tools.
• Monitor enrollment patterns and provide reports to support course strategy and student access.
• Assist with operational activities related to academic initiatives, including bookstore coordination and Inclusive Access implementation.
• Create and analyze spreadsheets, reports, and datasets to support planning and decision-making.
• Collaborate with university departments and campus partners to coordinate projects and ensure timely completion.

Skills

Project coordination

Data analysis

Stakeholder communication

Enrollment tracking

Education

Bachelor's degree

48 months related experience substitution

Tools

Excel

Word

Job description

Pay Range: Targeted salary $21.00 per hour, based on experience

Benefits Eligible: Yes

Work Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel: Not required

Position Introduction

At the University of Oklahoma, we change lives. The Office of the Senior Vice President and Provost seeks a Project Coordinator to support strategic academic initiatives that enhance student access, improve academic planning, and advance institutional goals. This position plays a key role in coordinating Winter Session operations, monitoring enrollment trends, and supporting data-informed decision making related to academic programs and course offerings.

The Project Coordinator serves as an important liaison among academic departments, faculty, advisors, and administrative offices to ensure the successful implementation of academic initiatives and special projects. This position combines project management, operational coordination, data analysis, and stakeholder communication to support initiatives that directly impact the student experience and the University's academic mission.

What You Will Do

• Coordinate the planning and administration of Winter Session, including course scheduling, faculty appointments, enrollment tracking, textbook adoption, stipend coordination, and compliance with university policies and procedures.
• Maintain and update Winter Session communications, websites, reports, and tracking tools while serving as a resource for faculty, advisors, and departmental staff.
• Monitor enrollment patterns throughout the academic year and provide reports and recommendations to support course strategy and student access.
• Assist with operational activities related to academic initiatives, including bookstore coordination, Inclusive Access implementation, scholarship transfers, and related administrative processes.
• Create, maintain, and analyze spreadsheets, reports, and datasets to support strategic planning, project management, and decision-making efforts.
• Collaborate with university departments and campus partners to coordinate projects, communicate information, troubleshoot issues, and ensure timely completion of initiatives.

This position is ideal for a highly organized professional who enjoys managing multiple projects, working with data, building collaborative relationships, and contributing to initiatives that support student success and institutional effectiveness.

View Full Job Description

Required Education and Experience:

• Bachelor's degree.
• 24 months of project management or related experience.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 72 months of related experience.

Department Preferences

• Experience preferably in higher education, such as enrollment management, advising, graduation/retention or similar academic-related field.
• Knowledge of standard office software (Excel, Word, etc.)

Hiring Contingent Upon a Background Check: Yes