Senior Program Coordinator

University of Oklahoma; Norman (OK); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

University of Oklahoma in Norman seeks a Senior Program Coordinator to coordinate and oversee academic initiatives with exceptional organizational abilities and communication skills. You will support faculty awards, manage committees, and maintain award processes and materials for the Provost's Office.

The role requires a Bachelor's degree (or 48 months of related experience), proficiency in Microsoft Office, and the ability to handle multiple projects while meeting deadlines.

Qualifications

• Bachelor's degree or 48 months of related experience in lieu of a degree.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.

Responsibilities

• Coordinate and oversee academic initiatives for OU Norman Campus.
• Support faculty award processes and evaluation committees.
• Maintain the faculty awards website and related materials.
• Prepare documents and materials for annual award ceremonies.
• Manage calendars, memos, and communications for the Provost's Office.
• Provide administrative support including travel arrangements and scheduling.

Skills

Detail oriented

Excellent communication

Organized

Time management

Stakeholder coordination

Education

Bachelor's degree

48 months of related experience

Tools

Microsoft Office Suite

Job description

Pay Range: Targeted salary of $55,000-$60,000 annually, depending on experience and education

Benefits Eligible: Yes

Work Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel: Not required

Position Introduction

The Office of the Senior Vice President and Provost seeks a Senior Program Coordinator to coordinate and oversee academic initiatives. Exceptional organizational abilities and communication skills are crucial for success in this role.

Duties

Awards

• Coordinate annual faculty awards process for OU Norman Campus.
• Review nomination materials for accuracy and completeness prior to distribution to evaluation committees.
• Serve as staff coordinator and support for faculty award evaluation committees.
• Prepare documents and support materials to facilitate the annual award process.
• Maintain the faculty awards website for Norman Campus.
• Work closely with units and stakeholders to facilitate the annual award ceremonies.
• Manage the honorary degree award process for the Provost's Office in Norman, (scheduling meetings, drafting documents, etc.).
• Provide programming support for the staff and graduate student awards sponsored by the Provost's Office.

Communications

• Create, update, and distribute memos and forms from the Provost's Office to campus stakeholders.
• Manage the Provost's Office memos and forms deadline calendar.
• Update information on the Provost's Office website.

Councils and Committees

• Maintain committee rosters for university councils and committees.
• Coordinate with Faculty and Staff Senates to fill vacancies.
• Transmit changes in committee membership to stakeholders

Administrative Support

• Provide administrative support for the Provost's Office: schedule meetings, research issues, prepare documents, answer phones, assist with travel arrangements, and perform other organizational tasks for the Office.
• Performs various duties as needed to successfully fulfill the function of the position.

Skills

• Proficient in Microsoft Office Suite (Outlook, Excel, and Word).
• Must be detail oriented for accuracy of data and information.
• Ability to consistently meet deadlines.
• Excellent verbal, written, and interpersonal communication skills.
• Highly organized and able to manage multiple projects and deadlines.
• Ability and willingness to learn new systems and processes.
• Willingness to work closely with campus leaders and partners across campus to manage projects and solve problems.

View full job description

Required Education and Experience

• Bachelor's degree.
• 48months of related experience.

Equivalent/Substitution

Will accept 48 months of experience in lieu of a Bachelor's degree to equal 96 months of related experience.

Hiring Contingent Upon a Background Check

Yes