Project Coordinator

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 23,866 - 33,992; Full time

Job summary

The University of Oklahoma seeks a Project Coordinator to support Winter Session operations, monitor enrollment trends, and advance data-informed decision making for academic programs. You will coordinate scheduling, enrollment tracking, faculty appointments, textbook adoption, and stipend coordination while maintaining communications, websites, reports, and tracking tools for faculty, advisors, and staff.

Ideal candidates are highly organized, comfortable juggling multiple projects, and capable

Qualifications

• Bachelor's degree required.
• 24 months of project management or related experience.
• Equivalency: 48 months of related experience in lieu of a Bachelor's degree for a total of 72 months.
• Experience in higher education preferred.
• Knowledge of standard office software (Excel, Word).

Responsibilities

• Coordinate the planning and administration of Winter Session, including scheduling, appointments, enrollment tracking, and policy compliance.
• Maintain Winter Session communications, websites, reports, and tracking tools for faculty, advisors, and staff.
• Monitor enrollment patterns and provide reports to support course strategy and student access.
• Assist with operational activities related to academic initiatives, including bookstore coordination and scholarship transfers.
• Create, maintain, and analyze spreadsheets and datasets to support planning and decision making.
• Collaborate with departments and campus partners to ensure timely completion of initiatives.

Skills

Project management

Data analysis

Stakeholder communication

Multitasking

Education

Bachelor's degree

Job description

Pay Range:Targeted salary $21.00 per hour, based on experience

Benefits Eligible:Yes

Work Schedule:Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel:Not required

Position Introduction:

At the University of Oklahoma, we change lives. The Office of the Senior Vice President and Provost seeks a Project Coordinator to support strategic academic initiatives that enhance student access, improve academic planning, and advance institutional goals. This position plays a key role in coordinating Winter Session operations, monitoring enrollment trends, and supporting data-informed decision making related to academic programs and course offerings.

The Project Coordinator serves as an important liaison among academic departments, faculty, advisors, and administrative offices to ensure the successful implementation of academic initiatives and special projects. This position combines project management, operational coordination, data analysis, and stakeholder communication to support initiatives that directly impact the student experience and the University's academic mission.

What You Will Do:

• Coordinate the planning and administration of Winter Session, including course scheduling, faculty appointments, enrollment tracking, textbook adoption, stipend coordination, and compliance with university policies and procedures.
• Maintain and update Winter Session communications, websites, reports, and tracking tools while serving as a resource for faculty, advisors, and departmental staff.
• Monitor enrollment patterns throughout the academic year and provide reports and recommendations to support course strategy and student access.
• Assist with operational activities related to academic initiatives, including bookstore coordination, Inclusive Access implementation, scholarship transfers, and related administrative processes.
• Create, maintain, and analyze spreadsheets, reports, and datasets to support strategic planning, project management, and decision-making efforts.
• Collaborate with university departments and campus partners to coordinate projects, communicate information, troubleshoot issues, and ensure timely completion of initiatives.

This position is ideal for a highly organized professional who enjoys managing multiple projects, working with data, building collaborative relationships, and contributing to initiatives that support student success and institutional effectiveness.

If you are ready to change the future for the better, prepare your resume and cover letter and click Apply! We look forward to hearing from you!

View full job description

Required Education and Experience:

• Bachelor's degree.
• 24 months of project management or related experience.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 72 months of related experience.

Department Preferences:

• Experience preferably in higher education, such as enrollment management, advising, graduation/retention or similar academic-related field.
• Knowledge of standard office software (Excel, Word, etc.)

Hiring Contingent Upon a Background Check: Yes