Project Coordinator

Axis Automation; Grand Rapids (MI); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Benefits package

No waiting period

Job summary

Axis Automation in Grand Rapids, MI is seeking a career-oriented Project Coordinator to support project managers in automating manufacturing solutions. You will assist with communications, KPI tracking, schedules, costs, and scope, while preparing reports and maintaining project folders.

The role involves travel to installations and collaboration with engineering and procurement, with a strong emphasis on process adherence and customer satisfaction.

Qualifications

• 1-3 years of engineering/automation experience preferred.
• Willingness to travel up to 25-50% with advance notice.
• Administrative support background is a plus.
• Experience using project management tools (MS Project/Teams/Excel).
• Effective verbal and non-verbal communication skills.
• Knowledge of project management best practices.
• Financial and analytical proficiency.
• Familiarity with automation project life cycles.
• Strong organizational skills and multitasking ability.

Responsibilities

• Support Project Managers from award kickoff through project closure.
• Coordinate critical dates for visits, part receipts, and travel.
• Administrative aspects: milestones, costs, and invoicing.
• Prepare project communications and generate reports.
• Maintain information in project folders and systems.
• Collaborate with designers, suppliers, and purchasing as needed.
• Provide status updates in meetings and handle escalations.
• Capture lessons learned to improve future projects.
• Travel to installations and drive project execution and customer satisfaction.

Skills

Communication

PM best practices

Financial analysis

Automation life cycle

Organization

Problem solving

Adaptability

Travel readiness

Tools

Microsoft Project

Microsoft Teams

Microsoft Excel

Job description

Axis Automation is looking for a career-oriented Project Coordinator to join a dynamic, tight-knit team creating custom factory automation equipment. We're a company with big ambitions - plenty of opportunities for growth and advancement!
Axis leverages the teamwork of our leading engineers and machine builders to conceptualize, design, integrate, deploy and service factory automation systems for forward-thinking manufacturing customers. Our team has decades of automation experience, spanning hundreds of projects and thousands of automation configurations.

Job Title

Project Coordinator

Position Description

The Project Coordinator role is responsible for supporting Project Managers in execution of automation projects from award kickoff through closure, with significant responsibilities including customer support, project communications, KPI tracking to monitor performance relative to schedule, cost objectives and scope tracking, and assisting with administrative tasks. Duties include:

• Supporting Project Managers to follow open equipment projects from customer order through completion
• Coordinating critical dates of customer visits, customer part receipt tracking, project team travel, etc.
• Administrative aspects of projects including job closing, milestone payment tracking and invoice preparation
• Assist preparation of project communication materials, gathering data, generating reports, etc.
• Assist with properly maintaining information in project folders
• Working with project managers / department leads and assisting in the tracking of projects
• Verifying accuracy of costs charged to projects
• Coordinate with designers/suppliers/purchasing on items such as purchased components, critical long-lead components for accurate delivery dates
• Verifying Axis & customer audits / check sheets have been completed at project milestone dates
• Preparation and communication of internal / external project status meetings and escalation of critical issues.
• Real-time communication with Axis departments on project developments
• Assist in other projects and departments as needed, including process / costing and design
• Complete “lessons learned” evaluations to help improve on future projects
• Travel to new / kit installations to lead overall project execution requirements / customer satisfaction and support all proposal activities with technical and commercial content
• Manage service orders received by various customers
• Champion Our Operating Principles: You will be expected to actively embody and uphold our ten Operating Principles, which guide us in every action and decision at Axis Automation. These principles are key to our culture and success.

Position Requirements

• 1-3 years’ experience in engineering / automation a plus.
• Willingness to travel up to 25-50%, including on weekends with advanced notice.
• Background in administrative support.
• Experience using project management tools (Microsoft Project, Microsoft Teams, Microsoft Excel)
• Effective verbal and non-verbal communication skills internally and externally.
• Knowledge of project management best practices.
• Financial and analytical proficiency.
• Familiarity with automation project life cycles.
• Ability to stay highly organized and balance multiple tasks simultaneously.
• Ability to problem solve, be adaptable, and be flexible.
• Willingness to travel.
• Risk management and proactive mitigation planning.
• Documentation and reporting skills.

Salary: $70,000-$85,000 based on experience
Benefits: Axis offers a comprehensive benefits package with no waiting period.