Project Coordinator

Green Key Resources; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Green Key Resources in Franklin, TN seeks a Construction Project Coordinator to support Project Managers in daily coordination from startup through closeout. You will handle documentation, compliance, billing, and file management, ensuring timely and accurate project progress.

The role emphasizes culture fit, collaboration, dependability, and a proactive approach within a growing healthcare general contractor environment in the Nashville area.

Qualifications

• Strong written and verbal communication skills required.
• Proactive and team-oriented with ability to work in a close-knit culture.
• Ability to manage responsibilities, deadlines, and follow-up items independently.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with construction management or accounting software is a plus.

Responsibilities

• Work directly with Project Managers to support day-to-day coordination and administration of active construction projects.
• Take ownership of project-related tasks and documentation to alleviate administrative workload.
• Assist with project setup, tracking, documentation, and closeout.
• Coordinate and maintain project compliance documentation and ensure information remains current.
• Support the project billing process, including preparing and submitting billing docs to owners.
• Assist with tracking project costs, billing information, and related financial docs.
• Maintain organized project files, contracts, correspondence, and records.
• Assist with subcontractor and vendor documentation and compliance requirements.
• Support tracking and coordination of submittals, RFIs, change documentation, and other project correspondence.
• Assist with meeting coordination, documentation, reporting, and follow-up items.
• Communicate with subcontractors, vendors, clients, and internal teams to gather information and keep docs moving.
• Coordinate and manage project closeout documentation and packages.
• Help ensure project documentation and admin requirements are completed accurately and on schedule.
• Take on additional coordination responsibilities as needed.

Skills

Strong communication

Team-oriented

Proactive

Independent work

Microsoft Office proficiency

Tools

Microsoft Office Suite

Construction management software

Job description

Construction Project Coordinator – Franklin, TN

We are seeking a highly organized and proactive Construction Project Coordinator to join a growing Healthcare General Contractor in the Nashville market. This individual will work closely with Project Managers and project teams to help keep projects organized, compliant, and moving forward from startup through closeout.

The ideal candidate has prior construction experience and understands how a commercial construction project operates. This person will serve as a key resource to the Project Managers, taking ownership of project coordination responsibilities that allow the PMs to stay focused on overall project execution.

Just as importantly, this team places a strong emphasis on culture and personality fit. They are looking for someone who is collaborative, dependable, personable, and genuinely enjoys being part of a close-knit team.

Responsibilities

• Work directly with Project Managers to support the day-to-day coordination and administration of active construction projects
• Take ownership of project-related tasks and documentation to help alleviate administrative workload from Project Managers
• Assist with project setup, tracking, documentation, and closeout
• Coordinate and maintain project compliance documentation and ensure required information remains current throughout the project
• Support the project billing process, including preparing and submitting billing documentation to owners
• Assist with tracking project costs, billing information, and other project-related financial documentation
• Maintain organized and accurate project files, contracts, correspondence, and records
• Assist with subcontractor and vendor documentation, including contracts, insurance, compliance requirements, and related paperwork
• Support the tracking and coordination of submittals, RFIs, change documentation, and other project correspondence
• Assist Project Managers with meeting coordination, documentation, reporting, and follow-up items
• Communicate with subcontractors, vendors, clients, and internal project teams to gather information and keep documentation moving
• Coordinate and manage project closeout documentation, including collecting required documents from subcontractors and vendors and preparing closeout packages
• Help ensure project documentation and administrative requirements are completed accurately and on schedule
• Take ownership of additional project coordination responsibilities based on project needs and experience

Qualifications

• 3–5 years of experience in a Project Coordinator, Project Administrator, or similar construction-related role preferred
• Previous experience with a general contractor, construction manager, subcontractor, or commercial construction company strongly preferred
• Understanding of commercial construction project processes and terminology
• Experience supporting Project Managers and multiple active projects simultaneously
• Familiarity with project billing, compliance documentation, subcontractor documentation, and project closeout
• Experience with RFIs, submittals, contracts, change documentation, and other construction project documentation preferredStrong organizational skills and exceptional attention to detail
• Ability to independently manage responsibilities, deadlines, and follow-up items
• Strong written and verbal communication skills
• Comfortable communicating with Project Managers, Superintendents, subcontractors, vendors, clients, and leadership
• Proactive and willing to identify what needs to be done rather than waiting to be directed
• Collaborative, personable, and team-oriented with a strong emphasis on contributing positively to company culture
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Experience with construction management or accounting software is a plus

What This Opportunity Offers

• Opportunity to join a growing Nashville-area General Contractor with a strong presence in healthcare construction
• Work directly alongside Project Managers and experienced construction professionals
• A role with meaningful involvement throughout the full project lifecycle, from startup through closeout
• Exposure to project billing, compliance, documentation, subcontractor coordination, and project operations
• Opportunity to take real responsibilities off the Project Managers' plates and become an integral part of the project team
• Collaborative, close-knit environment where culture and personality fit are genuinely important
• Opportunity for the role and responsibilities to grow as you develop within the organization
• Competitive compensation and benefits package