Project Coordinator

Laveer Engineering; Minneapolis (MN); On-site; USD 35,817 - 42,705; Full time

Benefits offered by this job

Health benefits

401(k)

Paid vacations

Job summary

WECTEC Staffing Services in Minneapolis manages contract project support roles for major capital energy projects. The Project Coordinator will handle documentation, drawings, RFIs, submittals, and communications across lifecycles, supporting PMs and engineers.

The role emphasizes organization, tracking deliverables, deadlines, and ensuring reviews and approvals proceed on schedule. This 1-year contract involves multiple regional offices and collaboration with cross-functional teams.

Qualifications

• 2+ years of experience in a professional administrative, project coordination, document control, or project support environment.
• Experience managing electronic and physical document libraries.
• Experience reviewing, organizing, scanning, and processing project documents.
• Experience working with PDF software such as Adobe Acrobat Pro or Bluebeam.

Responsibilities

• Coordinate and manage engineering drawings, RFIs, submittals, and project documentation throughout the project lifecycle.
• Monitor document workflows to ensure timely reviews, approvals, and responses from project stakeholders.
• Track document status, deadlines, and action items using OneNote and other project management tools.
• Manage communications through shared team email inboxes and coordinate responses with project teams and external suppliers.
• Route documentation to engineers, project managers, and reviewers while following up on overdue approvals.
• Perform quality reviews and verification of documents to ensure accuracy, completeness, and compliance with project requirements.
• Maintain both electronic and physical document libraries.
• Modify, organize, scan, and distribute PDF documents utilizing Adobe Acrobat Pro, Bluebeam, or similar software.
• Prepare, print, assemble, package, and ship large-format drawings and project documentation packages.
• Compile and distribute bound drawing books and document packages for field construction teams.
• Support project managers and engineering teams by proactively identifying and resolving document control bottlenecks.
• Assist with general project coordination activities to ensure successful project execution.

Skills

Project coordination

Document control

Adobe Acrobat Pro

Bluebeam

Administrative support

Tools

Adobe Acrobat Pro

Bluebeam

OneNote

Job description

Requisition Number: 33518

Location: Minneapolis, MN, US, 55401

About the role

Our client is seeking Project Coordinators to support the Strategic Projects Group within Energy Supply. These positions play a critical role in coordinating documentation, drawings, RFIs (Requests for Information), submittals, and project communications. They do this for major capital projects, including wind farms, solar installations, repower initiatives, substations, transmission projects, and other infrastructure investments valued at $15M+.

This role is ideal for someone who thrives on organization, tracking deliverables, managing deadlines, and serving as a key support resource to project teams. Successful candidates will help ensure critical project documents move efficiently through review and approval processes while maintaining quality, accuracy, and schedule commitments. This is a 1-year contract role. We are hiring for the Denver, CO, Minneapolis, MN or Amarillo, TX offices. You will report to the project managers.

Key Responsibilities

• Coordinate and manage engineering drawings, RFIs, submittals, and project documentation throughout the project lifecycle.
• Monitor document workflows to ensure timely reviews, approvals, and responses from project stakeholders.
• Track document status, deadlines, and action items using OneNote and other project management tools.
• Manage communications through shared team email inboxes and coordinate responses with project teams and external suppliers.
• Route documentation to engineers, project managers, and reviewers while following up on overdue approvals.
• Perform quality reviews and verification of documents to ensure accuracy, completeness, and compliance with project requirements.
• Maintain both electronic and physical document libraries.
• Modify, organize, scan, and distribute PDF documents utilizing Adobe Acrobat Pro, Bluebeam, or similar software.
• Prepare, print, assemble, package, and ship large-format drawings and project documentation packages.
• Compile and distribute bound drawing books and document packages for field construction teams.
• Support project managers and engineering teams by proactively identifying and resolving document control bottlenecks.
• Assist with general project coordination activities to ensure successful project execution.

Qualifications

• 2+ years of experience in a professional administrative, project coordination, document control, or project support environment.
• Experience managing electronic and physical document libraries.
• Experience reviewing, organizing, scanning, and processing project documents.
• Experience working with PDF software such as Adobe Acrobat Pro or Bluebeam.

Our Safety Pledge To You

If you are as committed to your success as we are committed to your safety, then this is the position for you! For us, our guiding principle has always been and will continue to be the safety of our people. It's that simple!

Why WECTEC Staffing Services?

WECTEC Staffing Services delivers customer-focused solutions, offering everything from high-volume, cost-effective staffing to specialized niche roles, while maintaining best-in-class service. Our employees bring expertise across technical and corporate functions, supporting international contracts in over five countries. We invite you to explore opportunities within our distinguished global talent network.

WECTEC Staffing Services offers competitive pay to all of our employees. Additionally, most positions qualify for benefits including the following:

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be ($26.00/hr-$31.00/hr)

Equal Opportunity Employer Including Veterans And Individuals With Disabilities

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Nearest Major Market: Minneapolis

Job Segment: Project Manager, Environmental Engineering, Engineer, Supply, Technology, Engineering, Operations