Project Coordinator

Westinghouse Electric Company; Minneapolis (MN); On-site; USD 35,817 - 42,705; Full time

Benefits offered by this job

Health and income protection benefits

401(k) Savings Plan

Paid Vacations for Qualifying Roles

Job summary

Westinghouse Electric Company is seeking Project Coordinators to support the Strategic Projects Group within Energy Supply. This 1-year contract role involves coordinating documentation, drawings, RFIs, submittals, and project communications for major capital projects.

You will report to project managers in Denver, Minneapolis, or Amarillo offices; responsibilities include ensuring timely reviews, maintaining quality control, and supporting project teams to meet schedules and deliverables.

Qualifications

• 2+ years in administrative or project coordination roles.
• Experience managing electronic and physical document libraries.
• Experience using PDF tools like Adobe Acrobat Pro or Bluebeam.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Coordinate and manage engineering drawings, RFIs, submittals, and docs through project lifecycle.
• Monitor document workflows to ensure timely reviews and approvals.
• Track document status, deadlines, and actions with OneNote and PM tools.
• Manage team inbox communications with project teams and external suppliers.
• Route documentation to engineers and reviewers and follow up on overdue approvals.
• Perform quality reviews to ensure accuracy and compliance.
• Maintain electronic and physical document libraries.
• Prepare large-format drawings and document packages.
• Support project managers by identifying and resolving document bottlenecks.
• Assist with general project coordination activities.

Skills

Project coordination

Document control

Administrative support

OneNote usage

Tools

Adobe Acrobat Pro

Bluebeam

OneNote

Job description

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At WECTEC Staffing Services, a wholly-owned subsidiary of Westinghouse Electric Company LLC, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

About the role:

Our client is seeking Project Coordinators to support the Strategic Projects Group within Energy Supply. These positions play a critical role in coordinating documentation, drawings, RFIs (Requests for Information), submittals, and project communications. They do this for major capital projects, including wind farms, solar installations, repower initiatives, substations, transmission projects, and other infrastructure investments valued at $15M+.

This role is ideal for someone who thrives on organization, tracking deliverables, managing deadlines, and serving as a key support resource to project teams. Successful candidates will help ensure critical project documents move efficiently through review and approval processes while maintaining quality, accuracy, and schedule commitments. This is a 1-year contract role. We are hiring for the Denver, CO, Minneapolis, MN or Amarillo, TX offices. You will report to the project managers.

Key Responsibilities:

• Coordinate and manage engineering drawings, RFIs, submittals, and project documentation throughout the project lifecycle.
• Monitor document workflows to ensure timely reviews, approvals, and responses from project stakeholders.
• Track document status, deadlines, and action items using OneNote and other project management tools.
• Manage communications through shared team email inboxes and coordinate responses with project teams and external suppliers.
• Route documentation to engineers, project managers, and reviewers while following up on overdue approvals.
• Perform quality reviews and verification of documents to ensure accuracy, completeness, and compliance with project requirements.
• Maintain both electronic and physical document libraries.
• Modify, organize, scan, and distribute PDF documents utilizing Adobe Acrobat Pro, Bluebeam, or similar software.
• Prepare, print, assemble, package, and ship large-format drawings and project documentation packages.
• Compile and distribute bound drawing books and document packages for field construction teams.
• Support project managers and engineering teams by proactively identifying and resolving document control bottlenecks.
• Assist with general project coordination activities to ensure successful project execution.

Qualifications:

• 2+ years of experience in a professional administrative, project coordination, document control, or project support environment.
• Experience managing electronic and physical document libraries.
• Experience reviewing, organizing, scanning, and processing project documents.
• Experience working with PDF software such as Adobe Acrobat Pro or Bluebeam.

Our Safety Pledge to You:

If you are as committed to your success as we are committed to your safety, then this is the position for you! For us, our guiding principle has always been and will continue to be the safety of our people. It's that simple!

Why WECTEC Staffing Services?

WECTEC Staffing Services delivers customer-focused solutions, offering everything from high-volume, cost-effective staffing to specialized niche roles, while maintaining best-in-class service. Our employees bring expertise across technical and corporate functions, supporting international contracts in over five countries. We invite you to explore opportunities within our distinguished global talent network.

WECTEC Staffing Services offers competitive pay to all of our employees. Additionally, most positions qualify for benefits including the following:

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

We are committed to transparency and equity in all our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be ($26.00/hr-$31.00/hr)

WECTEC Staffing Services continues to successfully place professional and technical resources into key roles globally. You can learn more by visiting www.wectecstaffing.com

Equal Opportunity Employer including Veterans and Individuals with Disabilities