Project coordinator-(RFI Submittals)

HireTalent - Staffing & Recruiting Firm; Minneapolis (MN); Hybrid; USD 52,000 - 78,000; Full time

Job summary

HireTalent - Staffing & Recruiting Firm is seeking a Project Coordinator to support a strategic projects group handling major capital builds in energy. You will own the flow of drawings, RFIs, and submittals between engineering teams, suppliers, and job sites to ensure deadlines are met.

The role emphasizes coordination, deadline management, and hands-on support for scheduling, documentation, and status updates across hybrid work locations in Minneapolis.

Qualifications

• 2-4 years as a Project Coordinator or Project Administrator, preferably in construction or energy.
• Experience with RFIs and submittals (highly preferred).
• Strong document control background managing physical and digital records, scanning, organizing PDFs, quality-checking documentation.
• Excellent written and verbal communication, with strong organizational and multitasking ability.

Responsibilities

• Process drawings, RFI submittals, and project documentation across all new-build capital projects.
• Work from a shared team mailbox managing high-volume correspondence with internal teams and equipment suppliers.
• Track submittals and supplier due dates in OneNote; follow up to keep approvals moving.
• Route drawings to reviewers, monitor where they sit, and drive them back to suppliers before deadline.
• Prepare large-format hard-copy drawing sets printing, collating, and binding 11x17 books for shipment to job sites.
• Support scheduling, documentation, status reporting, and project plan updates.

Skills

Project coordination

Documentation management

Communication

Multitasking

Time management

Attention to detail

Education

Bachelor's degree or coursework

Tools

MS Office

SharePoint

Teams

Outlook

OneNote

ProjectWise

Bluebeam

Adobe Acrobat

Job description

We're hiring a Project Coordinator to support a strategic projects group delivering major capital builds wind farms, solar projects, repowers, and other new-build work, most valued at $15M+.

This is a coordination and deadline-management role at its core. You'll own the flow of drawings, RFIs, and submittals between engineering teams, suppliers, and construction sites making sure nothing stalls and nothing misses a deadline.

What you'll do

• Process drawings, RFI submittals, and project documentation across all new-build capital projects
• Work from a shared team mailbox managing high-volume correspondence with internal teams and equipment suppliers
• Track submittals and supplier due dates in OneNote; follow up to keep approvals moving
• Route drawings to reviewers, monitor where they sit, and drive them back to suppliers before deadline
• Prepare large-format hard-copy drawing sets printing, collating, and binding 11x17 books for shipment to job sites
• Support scheduling, documentation, status reporting, and project plan updates

What you'll bring

• 2-4 years as a Project Coordinator or Project Administrator, preferably in construction or energy
• Experience with RFIs and submittals (highly preferred)
• Strong document control background managing physical and digital records, scanning, organizing PDFs, quality-checking documentation
• Proficiency across MS Office, SharePoint, Teams, Outlook, and OneNote
• Working knowledge of ProjectWise, Bluebeam, and Adobe Pro
• Excellent written and verbal communication, with strong organizational and multitasking ability

Nice to have

• Bachelor's degree in a related field, or business/construction management coursework
• Prior experience in utility, energy, or EPC environments

Good to know

• Hybrid schedule: onsite Tuesday-Thursday in downtown Minneapolis, remote Monday and Friday
• Overtime required at peak submittal periods
• Part of the role is hands-on and away from the desk retrieving large-format prints, assembling and packaging documentation for shipment
• Occasional local job site visits (mileage or company vehicle reimbursed)
• Interview process: one round via MS Teams, with a possible follow-up panel