Project Coordinator

Keller Foundations, LLC; Kansas City (MO); On-site; USD 52,000 - 78,000; Full time

Job summary

Keller Foundations, LLC seeks a Project Coordinator to support the Project Management team in Kansas City, MO. You will coordinate project administration, maintain data in Groundworks, SharePoint, and PPM, and help prepare financial and contractual documentation to keep projects on schedule.

The role requires strong organization, clear communication, and customer service, with the ability to manage multiple priorities in a fast-paced construction environment.

Qualifications

• Associate's or bachelor's degree preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain accurate project information in Groundworks, SharePoint, and PPM for opportunities and active projects.
• Process purchase orders, vendor invoices, and other project documentation promptly.
• Support Project Managers with project administration while following company procedures.

Skills

Organizational skills

Communication skills

Customer service

Education

Associate's or Bachelor's degree (Business/CM/Engineering/Math/Science)

Tools

Groundworks GW

SharePoint SP

PPM

MS Word

MS Excel

MS Outlook

Job description

Company Logo Overview The Project Coordinator supports the Project Management team. This role is responsible for coordinating project administration, maintaining project information in company systems, supporting financial and contractual documentation, and ensuring project deliverables are completed accurately and on schedule.

The location is full time in the Kansas City, MO office.

Responsibilities

• Maintain accurate project information in Groundworks (GW), SharePoint (SP), and Project Performance Management (PPM) for opportunities and active projects.
• Process purchase order requisitions, vendor invoices, and other project documentation in a timely manner.
• Support Project Managers with project administration while ensuring compliance with established company procedures.
• Assist in preparing change order proposals and other project correspondence for Project Manager review.
• Communicate professionally with clients, subcontractors, vendors, and internal stakeholders as directed.
• Review project documentation to identify inconsistencies between proposals, scope of work, and project specifications.
• Support subcontract administration, project updates, lessons learned, and closeout activities.
• Maintain weekly and monthly project updates within PPM and other required reporting systems.
• Prioritize multiple deadlines while providing exceptional customer service and administrative support.

Qualifications

• Associate's or bachelor's degree in Business, Construction Management, Engineering, Mathematics, Science, or a related field preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• Experience with project management systems such as Groundworks (GW), SharePoint (SP), and PPM is preferred.
• Construction, engineering, or project administration experience is preferred.

Keller Foundations is an Equal Opportunity Employer.

We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.