Project Coordinator

Keller Foundations, LLC; Miami (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

Keller Foundations, LLC is seeking a Project Coordinator to support the Project Management team in Miami. You will coordinate project administration, maintain project data in GW, SP, and PPM, and help ensure on-schedule delivery of documents and deliverables.

You will process POs and invoices, assist in change orders, and communicate with clients and vendors to keep projects moving smoothly and compliantly.

Qualifications

• Bachelor's or associate degree in Business, Construction Management, Engineering, Mathematics, Science, or related field preferred.
• Strong organizational, communication, and customer service skills required.
• Experience with multiple priorities in a fast-paced environment preferred.

Responsibilities

• Maintain accurate project information in Groundworks, SharePoint, and PPM for opportunities and active projects.
• Process purchase order requisitions, vendor invoices, and other project documentation timely.
• Support Project Managers with project administration while ensuring compliance with procedures.
• Assist in preparing change order proposals and other project correspondence for review.
• Communicate professionally with clients, subcontractors, vendors, and internal stakeholders.
• Review project documentation to identify inconsistencies between proposals, scope of work, and project specifications.
• Support subcontract administration, project updates, lessons learned, and closeout activities.
• Maintain weekly and monthly project updates within PPM and reporting systems.
• Prioritize multiple deadlines while providing exceptional customer service and administrative support.

Skills

Organizational skills

Communication

Customer service

Multitasking

Microsoft Office

Education

Associate or Bachelor's degree

Tools

Groundworks

SharePoint

PPM

Job description

Company Logo Overview The Project Coordinator supports the Project Management team under the direction of the Project Executives. This role is responsible for coordinating project administration, maintaining project information in company systems, supporting financial and contractual documentation, and ensuring project deliverables are completed accurately and on schedule. The location is full time in the South Florida, Miami Branch.

Responsibilities

• Maintain accurate project information in Groundworks (GW), SharePoint (SP), and Project Performance Management (PPM) for opportunities and active projects.
• Process purchase order requisitions, vendor invoices, and other project documentation in a timely manner.
• Support Project Managers with project administration while ensuring compliance with established company procedures.
• Assist in preparing change order proposals and other project correspondence for Project Manager review.
• Communicate professionally with clients, subcontractors, vendors, and internal stakeholders as directed.
• Review project documentation to identify inconsistencies between proposals, scope of work, and project specifications.
• Support subcontract administration, project updates, lessons learned, and closeout activities.
• Maintain weekly and monthly project updates within PPM and other required reporting systems.
• Prioritize multiple deadlines while providing exceptional customer service and administrative support.

#keller1 #LI-SC1

Qualifications

• Associate's or bachelor's degree in Business, Construction Management, Engineering, Mathematics, Science, or a related field preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• Experience with project management systems such as Groundworks (GW), SharePoint (SP), and PPM is preferred.
• Construction, engineering, or project administration experience is preferred.

Keller Foundations is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.