Project Coordinator

Socket.dev; Kansas City (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Socket.dev in Kansas City, MO is seeking a Project Coordinator to support the Project Management team with project administration, data maintenance, and ensuring deliverables are completed accurately and on schedule.

Responsibilities include maintaining project information in Groundworks, SharePoint and PPM; processing purchase orders and invoices; and assisting in change orders and project communications with clients and vendors.

Qualifications

• Associate's or bachelor's degree in Business, Construction Management, Engineering, or a related field preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with GW, SP, and PPM is preferred.
• Construction, engineering, or project administration experience is preferred.

Responsibilities

• Maintain accurate project information in Groundworks (GW), SharePoint (SP), and Project Performance Management (PPM) for opportunities and active projects.
• Process purchase order requisitions, vendor invoices, and other project documentation in a timely manner.
• Support Project Managers with project administration while ensuring compliance with established company procedures.
• Assist in preparing change order proposals and other project correspondence for Project Manager review.
• Communicate professionally with clients, subcontractors, vendors, and internal stakeholders as directed.
• Review project documentation to identify inconsistencies between proposals, scope of work, and project specifications.
• Support subcontract administration, project updates, lessons learned, and closeout activities.
• Maintain weekly and monthly project updates within PPM and other required reporting systems.
• Prioritize multiple deadlines while providing exceptional customer service and administrative support.

Skills

Strong organizational skills

Communication skills

Customer service skills

Multitasking

Microsoft Office proficiency

Attention to detail

Education

Associate's or bachelor's degree in Business/Construction Management/Engineering or related field

Tools

Groundworks (GW)

SharePoint (SP)

Project Performance Management (PPM)

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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Overview

The Project Coordinator supports the Project Management team. This role is responsible for coordinating project administration, maintaining project information in company systems, supporting financial and contractual documentation, and ensuring project deliverables are completed accurately and on schedule. The location is full time in the Kansas City, MO office.

Responsibilities

• Maintain accurate project information in Groundworks (GW), SharePoint (SP), and Project Performance Management (PPM) for opportunities and active projects.
• Process purchase order requisitions, vendor invoices, and other project documentation in a timely manner.
• Support Project Managers with project administration while ensuring compliance with established company procedures.
• Assist in preparing change order proposals and other project correspondence for Project Manager review.
• Communicate professionally with clients, subcontractors, vendors, and internal stakeholders as directed.
• Review project documentation to identify inconsistencies between proposals, scope of work, and project specifications.
• Support subcontract administration, project updates, lessons learned, and closeout activities.
• Maintain weekly and monthly project updates within PPM and other required reporting systems.
• Prioritize multiple deadlines while providing exceptional customer service and administrative support.

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Qualifications

• Associate's or bachelor's degree in Business, Construction Management, Engineering, Mathematics, Science, or a related field preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• Experience with project management systems such as Groundworks (GW), SharePoint (SP), and PPM is preferred.
• Construction, engineering, or project administration experience is preferred.