Project Coordinator

Team Up; Georgia; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Team Up, headquartered in Georgia, connects top talents from the Caucasus region with remote opportunities at international companies. The Project Coordinator role supports project delivery teams, ensuring well-organized documentation, schedules, and governance across stakeholders.

You will maintain project records, track milestones, and prepare reports while coordinating with clients, suppliers, and internal teams.

Qualifications

• 1–3+ years in project coordination or similar role.
• Experience supporting projects or operational teams in coordination/administrative capacity.
• Understanding of the project lifecycle and basic project management controls.
• Experience maintaining project trackers, schedules, logs, and reports.
• Strong written and verbal communication skills.

Responsibilities

• Maintain schedules, trackers, logs, and action lists to support project teams.
• Monitor milestones, start/finish dates, and dependencies.
• Create and distribute project documentation, job packs, and work instructions.
• Maintain records of risks, issues, actions, and changes; escalate as needed.
• Coordinate with stakeholders for work planning, scheduling, and governance.
• Prepare daily, weekly, and monthly project reports from validated data.

Skills

Organizational skills

Communication skills

Stakeholder engagement

Attention to detail

Time management

Microsoft Office

Tools

Microsoft Office

Job description

At Team Up, we help top talents from the Caucasus region land dream jobs and work remotely for international companies. Our job openings typically cover positions in Operations, HR, Sales, Marketing, and Design, and they may be part-time, full-time, or freelance roles.

Our headquarters are in Georgia and our talent network includes top professionals from Armenia, Georgia, Turkey, and Azerbaijan, creating a diverse and dynamic community.

Job Description

This is a remote position.

As a Project Coordinator, you will provide administrative and coordination support to project delivery teams, helping ensure projects are well-organized, properly documented, and progressing according to agreed plans and processes.

You will work closely with internal teams, clients, suppliers, and other stakeholders to maintain project information, coordinate schedules and activities, support reporting and governance, and ensure accurate documentation throughout the project lifecycle.

Your Duties

• Support project teams throughout the project lifecycle by maintaining schedules, trackers, logs, and action lists.
• Monitor project activities, milestones, planned start and completion dates, and dependencies.
• Create, maintain, and distribute project documentation, including job packs and work instructions.
• Maintain accurate records of risks, issues, actions, and changes, escalating concerns to the Project Manager.
• Support statutory, permit, and notice activities where required, including Streetworks, NOIs, and traffic management processes.
• Manage PIANOI as-built submissions and related network adjustments where applicable.
• Maintain accurate and auditable project records in line with governance and contractual requirements.
• Update schedules, whereabouts, trackers, and relevant systems to support day-to-day project delivery.
• Coordinate with internal and external stakeholders regarding work planning and scheduling.
• Support project and operational meetings by coordinating inputs, recording actions, and following up on outstanding items.
• Prepare daily, weekly, and monthly reports by collecting and validating project data.
• Maintain accurate project information across internal, client, and partner systems.
• Identify data discrepancies, risks, and emerging issues and elevate them appropriately.
• Coordinate communication, documentation, correspondence, and updates between project stakeholders.
• Build and maintain effective relationships with internal and external stakeholders.
• Perform other reasonable duties as required.
  

Requirements

• 1–3+ years of experience in project coordination, project administration, operations coordination, or a similar role.
• Experience supporting projects, programmes, or operational teams in a coordination or administrative capacity.
• Understanding of the project lifecycle and basic project management controls.
• Experience maintaining project trackers, schedules, logs, and reports.
• Exposure to governance, compliance, or assurance activities.
• Strong organizational skills with the ability to manage multiple activities and deadlines simultaneously.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Good stakeholder and client engagement skills with a solutions-focused approach.
• Ability to learn and implement new processes and technologies.
• Good knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint.