Project Coordinator

Jobot; Fullerton (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health

HSA

Bonus

PTO

Job summary

Jobot in Fullerton, CA is seeking a Project Coordinator to support a leading General Contractor. You will set up new jobs in the company software, establish budgets and cost codes, maintain documentation folders, and track project details from start to finish.

The ideal candidate has 2-4 years of construction experience, knowledge of permits, submittals, and change orders, and proficiency with Procore or similar CM software. Strong organization and communication are essential.

Qualifications

• 2–4 years of experience in project coordination or a similar role in construction.
• Experience pulling permits, managing submittals, and tracking change orders.
• Proficiency with construction management software (e.g., Procore, ProContractor, BlueBeam).
• Excellent organizational, communication, and follow-up skills.
• Ability to read and interpret construction documents, contracts, and specifications.

Responsibilities

• Set up new jobs in company software, including budgets and cost codes.
• Maintain organized project records throughout the project lifecycle.
• Assist with contract review and ensure documentation is collected before work begins.
• Prepare and submit permit applications; track progress and final approvals.
• Maintain city licenses and ensure vendor/subcontractor documentation compliance.
• Prepare, submit, and track project submittals; manage logs and distribution.
• Track change orders and coordinate internal approvals.
• Schedule crews, deliveries, inspections, and material coordination.
• Apply job cost coding to invoices and purchase orders; support budgets.
• Prepare and submit job closeout documents with warranties and permits.

Skills

Project coordination

Communication

Microsoft Office

Tools

ProContractor Viewpoint

Procore

BlueBeam

Sage

Buildertrend

Job description

Job details:

Leading General Contractor

Salary: $60,000 - $80,000 per year

A bit about us:

Leading General Contractor

Why join us?

Medical, Dental, Vision

• Health, HSA
• Bonus
• PTO

Job Details

Key Responsibilities

Project Administration & Setup

• Set up new jobs in the company software, including budgets, cost codes, documentation folders, and project details.
• Maintain accurate and organized project records throughout the project lifecycle.
• Assist with contract review and ensure proper documentation is collected before work begins.

Permitting & Compliance

• Prepare and submit permit applications; track progress and obtain final approvals.
• Maintain and update all city business licenses.
• Save documentation within construction software for projects
• Maintain all project insurance certificates and request compliant documentation from vendors and subcontractors.
• Ensure subcontractor and vendor compliance with company safety, insurance, and documentation requirements.

Submittals & Documentation

• Prepare, submit, and track project submittals; follow up with builders and clients to secure timely approvals.
• Manage project communication logs, RFIs, meeting minutes, and distribution of approved documents.

Change Orders

• Track pending change orders and follow up with builders through the approval process.
• Prepare deduct and additive change orders; maintain logs and coordinate internal approvals.
• Ensure change orders are properly coded and entered into the job cost system.

Scheduling & Coordination

• Assist the project team with scheduling crews, deliveries, inspections, and materials.
• Coordinate with field supervisors, subcontractors, and vendors to ensure project timelines are met.
• Update project schedules, trackers, and calendars as required.

Cost Control & Project Financials

• Apply job cost coding to invoices and purchase orders.
• Support project managers with budget tracking, cost forecasting, and financial accuracy.
• Ensure change orders and adjustments are reflected correctly in project budgets.

Project Closeout

• Prepare and submit job closeout documents, including O&M manuals, warranties, as-builts, and final permits.
• Confirm all compliance documents are completed and archived at project completion.

Qualifications

• 2-4 years of experience as a Project Coordinator, Project Admin, Estimating Assistant or similar role in construction; pipeline, utilities, or civil construction experience preferred.
• Experience with pulling permits, managing submittals, and tracking change orders.
• Strong knowledge of construction job cost coding and contract documentation.
• Proficiency with construction management software (e.g., ProContractor Viewpoint, Procore, BlueBeam, Sage, Buildertrend, or similar).
• Excellent organizational, communication, and follow-up skills.
• Ability to read and interpret construction documents, contracts, and specifications.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook).

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.