Project Coordinator

Burnett Staffing Specialists; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

An architecture and design firm in Dallas is seeking a Project Coordinator to join their team. You will serve as a key operational partner to project teams, helping support architectural and design projects from proposal through project close-out.

This role requires a proactive, detail-oriented professional with strong collaboration skills. This role emphasizes maintaining organized project communication, schedules, documentation, deliverables, meetings and coordination, while supporting Design

Qualifications

• Bachelor's degree preferred
• 5+ years of coordination or project support experience
• Strong organizational and time management skills
• Excellent written and verbal communication
• Professionalism and client service orientation
• Proficiency with MS Office (Outlook, Excel, PowerPoint, Teams)

Responsibilities

• Assist with project setup, organization, and electronic files and documentation
• Prepare meeting notes, action items, and follow-up communications
• Maintain project schedules, milestone tracking, and team calendars
• Coordinate internal and external meetings, including agendas, room reservations, catering, technology setup
• Assist with compiling project status reports, staffing updates, and project trackers
• Support management of project documentation, including contracts, proposals, submittals, RFIs, and reports
• Coordinate QA/QC stamping and final stamping
• Coordinate consultant communications and assist with information distribution
• Identify opportunities to improve workflows, organization, and communication processes
• Support implementation of project standards and operational best practices
• Collaborate positively across studios, disciplines, and support teams
• Maintain professionalism, responsiveness, and strong attention to detail in all interactions

Skills

Organizational skills

Time management

Written communication

Verbal communication

Client service orientation

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

An architecture and design firm in Dallas is seeking a Project Coordinator to join their team.

Your Role As a Project Coordinator, you will serve as a key operational partner to project teams, helping support the successful execution of architectural and design projects from proposal through project close-out. This role is responsible for maintaining organization across project communication, scheduling, documentation, deliverables, meetings, and coordination efforts while supporting Design Managers and project teams in a fast-paced, collaborative environment. The ideal candidate is proactive, highly organized, detail-oriented, and adaptable, with the ability to manage multiple priorities while maintaining professionalism, initiative, and strong collaboration skills. If you enjoy bringing structure to complexity and supporting high-performing teams, you will thrive in this role.

What You Will Do

• Assist with project setup, organization, and maintenance of electronic project files and documentation
• Assist with preparing meeting notes, action item tracking, and follow-up communications
• Help maintain project schedules, milestone tracking, and team calendars
• Coordinate internal and external meetings, including scheduling, agendas, room reservations, catering, technology setup, and meeting materials
• Assist with compiling project status reports, staffing updates, and project trackers
• Support management of project documentation, including contracts, proposals, submittals, RFIs, and reports
• Coordinate QA/QC document stamping and final stamping
• Coordinate consultant communications and assist with information distribution
• Identify opportunities to improve workflows, organization, and communication processes
• Support implementation of project standards and operational best practices
• Collaborate positively across studios, disciplines, and support teams
• Maintain professionalism, responsiveness, and strong attention to detail in all interactions

Your Qualifications

• Bachelor's degree preferred
• 5+ years of coordination, project support, administrative, or operations experience, preferably in architecture, engineering, construction, design, or professional services
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and client service orientation
• Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams
• Strong professional judgement and ability to solve problems effectively