Scheduling & Field Operations Coordinator

Valcourt Group; St. Louis (MO); On-site; USD 52,000 - 76,000; Full time

Job summary

Valcourt Building Services LLC is seeking an Operations Coordinator to support branch operations and scheduling for field crews and equipment across multiple projects. You will collaborate with the Operations Manager, Field Managers, and Field Teams to optimize staffing, track progress, and maintain records for service work.

The role emphasizes organization, clear communication across departments, and adherence to safety policies while ensuring efficient, profitable execution.

Qualifications

• Experience coordinating schedules or operations within commercial services, facilities services, construction services, building services, or related industry.
• Proven ability to schedule and coordinate field technicians, labor teams, suppliers, and subcontractors.
• Strong organizational skills to manage multiple schedules and competing priorities.

Responsibilities

• Create, manage, and update daily and weekly schedules for field technicians, crews, and equipment across active projects and service work.
• Coordinate scheduling and assignment of contracted commercial service projects with Field Managers and the Director of Operations.
• Serve as the primary point of contact for scheduling changes, conflicts, and last-minute service requests.
• Move and adjust staffing during projects or service work to optimize execution, productivity, and customer satisfaction.
• Maintain accurate records in scheduling software, job cost systems, and internal reporting tools.
• Monitor daily operations and proactively flag scheduling conflicts, staffing gaps, or resource shortages.
• Communicate schedule updates clearly and promptly to Field Teams, Field Managers, and Branch Leadership.
• Support onboarding logistics for new field employees, contractors, or subcontractors as needed.
• Ensure all scheduled work complies with company safety policies and OSHA guidelines.
• Prepare routine scheduling and operational reports for the Director of Operations.
• Identify opportunities to improve scheduling processes, tools, and operational workflows.
• Build strong working relationships with customers, field employees, suppliers, and subcontractors.
• Perform general administrative support duties, including data entry, filing, and correspondence.

Skills

Scheduling coordination

Staff management

MS Outlook

Excel

Communication

Problem solving

Tools

Scheduling software

Service management software

Job cost systems

Job description

Valcourt Building Services LLC is seeking an Operations Coordinator to support branch operations and scheduling for field crews and equipment across multiple projects. You will collaborate with the Operations Manager, Field Managers, and Field Teams to optimize staffing, track progress, and maintain records for service work.

The role emphasizes organization, clear communication across departments, and adherence to safety policies while ensuring efficient, profitable execution.