Project Coordination Specialist — Drive Timelines and Deliverables

frēijē Engineered Solutions Company; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance starting at a minimal

Retirement plan with company match

Professional development

Collaborative work environment

Job summary

frēijē Engineered Solutions Company in Indianapolis, IN is seeking a Project Coordinator to assist project managers in planning, organizing, and monitoring projects to ensure on-time delivery within scope and budget.

This role serves as a primary point of contact between project teams, clients, vendors, and stakeholders, and requires strong organizational, communication, and multitasking abilities to support administrative and operational tasks.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, or a related field.
• 1–3 years of experience in project coordination, administration, or a related role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and PM tools such as Microsoft Project, Asana, Trello, Jira, or Monday.com.
• Ability to manage multiple tasks and meet deadlines.
• Strong problem-solving and analytical skills.

Responsibilities

• Assist in planning, scheduling, and coordinating project activities.
• Monitor project timelines, milestones, and deliverables.
• Organize and maintain project documentation, reports, and records.
• Coordinate meetings, prepare agendas, and document meeting minutes.
• Track project progress and provide status updates to stakeholders.
• Identify potential project risks and elevate issues when necessary.
• Coordinate with internal departments and external vendors to ensure smooth project execution.
• Monitor project budgets, expenses, and resource allocation.
• Ensure compliance with company policies, procedures, and project standards.
• Support project managers with administrative and operational tasks.

Skills

Organizational skills

Time-management

Written & verbal communication

Analytical problem-solving

Education

Bachelor's degree in Business Administration / Project Management / Engineering

Tools

Microsoft Office Suite

Microsoft Project

Asana

Trello

Jira

Monday.com

Job description

frēijē Engineered Solutions Company in Indianapolis, IN is seeking a Project Coordinator to assist project managers in planning, organizing, and monitoring projects to ensure on-time delivery within scope and budget.

This role serves as a primary point of contact between project teams, clients, vendors, and stakeholders, and requires strong organizational, communication, and multitasking abilities to support administrative and operational tasks.