Document Controller

Stantec; Orlando (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Stantec Buildings in Orlando is seeking a detail-oriented Document Controller to support our Architecture and Interior Design team. This role focuses on administrative, document coordination, and project support in a fast-paced professional environment.

You will manage project documents, coordinate meetings, maintain filing systems, and support scheduling, vendor communications, and general administrative duties while delivering excellent customer service.

Responsibilities

• Provide administrative support to project teams and department leadership
• Prepare, format, and maintain project documents, reports, and correspondence
• Assist with meeting coordination, agendas, and minutes
• Support document filing and records management systems
• Coordinate schedules, travel, and team events as needed
• Support project and business operations
• Track project documentation, deadlines, and deliverables
• Assist with data entry, reporting, and maintaining project information
• Coordinate with internal teams and external vendors as required
• Help maintain departmental templates, forms, and reference materials
• Provide excellent customer service and communication support
• Assist with onboarding and general office coordination activities
• Support process improvements and administrative best practices
• Manage multiple priorities while maintaining attention to detail

Job description

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Your Opportunity

Stantec Buildings is seeking a detail-oriented Document Controller to support our Architecture and Interior Design team. This role provides administrative, document coordination, and project support for a collaborative team delivering meaningful and sustainable design solutions. If you enjoy organization, communication, and working in a fast-paced professional environment, we'd like to hear from you.

Your Key Responsibilities

• Provide administrative support to project teams and department leadership
• Prepare, format, and maintain project documents, reports, and correspondence
• Assist with meeting coordination, agendas, and minutes
• Support document filing and records management systems
• Coordinate schedules, travel, and team events as needed
• Support project and business operations
• Track project documentation, deadlines, and deliverables
• Assist with data entry, reporting, and maintaining project information
• Coordinate with internal teams and external vendors as required
• Help maintain departmental templates, forms, and reference materials
• Provide excellent customer service and communication support
• Assist with onboarding and general office coordination activities
• Support process improvements and administrative best practices
• Manage multiple priorities while maintaining attention to detail