Project Coordination & Docs Specialist Unlimited PTO

Jacobs; City of Albany (NY); Presencial; USD 65.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, vision insurance

401(k) plan

Stock purchase plan

Unlimited PPTO for full-time salaried

Descripción de la vacante

Jacobs in Albany, NY is seeking an Office Engineer to support a dynamic project management team and help keep complex projects organized, documented, and moving forward.

You will combine project administration, document control, coordination, and construction support while working with project managers, contractors, and stakeholders to ensure timely delivery and accurate records. This role emphasizes organization, communication, and proactive problem-solving.

Formación

• High school diploma required.
• Experience supporting project management teams in a complex environment.
• Excellent written and verbal communication skills with the ability to interact professionally with project stakeholders and executive leadership.
• Strong organizational skills and attention to detail, with an ability to prioritize competing tasks and deadlines.
• Ability to work independently, anticipate project needs, solve problems proactively, and follow up on outstanding items.
• Ability to adapt to changing priorities and work effectively in a deadline-driven environment.
• Proficiency with Microsoft Office applications; experience with scheduling applications is also identified in the existing qualifications.
• Familiarity with Bluebeam Revu and Adobe.
• A collaborative, team-oriented approach.

Responsabilidades

• Provide administrative and coordination support to project managers in a fast-paced team environment, including backup support as needed.
• Maintain and coordinate detailed calendars, internal and external meetings, conference calls, meeting updates, and meeting minutes.
• Coordinate project meetings, including scheduling, meeting logistics, teleconference arrangements, and resolution of calendar conflicts.
• Prepare and maintain spreadsheets, correspondence, meeting minutes, addenda, project documentation, and internal communications.
• Assist with RFI tracking, contract document review, basic scheduling activities, and payment preparation and review.
• Coordinate with contractors, outside agencies, and other third parties regarding project and field activities.
• Handle sensitive client and project information professionally and appropriately.
• Organize and provide project-specific and proprietary documentation to the client.
• Support onboarding of new team members, site-access coordination, and visitors to the project site.
• Perform document-management and administrative functions including scanning, filing, printing, copying, and archiving

Conocimientos

Administrative support

Project coordination

Scheduling

Communication

Documentation

Educación

High school diploma

Bachelor’s degree (preferred)

Herramientas

Microsoft Office

Bluebeam Revu

Adobe

SAP Concur

Scheduling software

Descripción del empleo

Jacobs in Albany, NY is seeking an Office Engineer to support a dynamic project management team and help keep complex projects organized, documented, and moving forward.

You will combine project administration, document control, coordination, and construction support while working with project managers, contractors, and stakeholders to ensure timely delivery and accurate records. This role emphasizes organization, communication, and proactive problem-solving.