Office Engineer

Jacobs; City of Albany (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Stock purchase plan

Unlimited PPTO for full-time salaried

Job summary

Jacobs in Albany, NY is seeking an Office Engineer to support a dynamic project management team and help keep complex projects organized, documented, and moving forward.

You will combine project administration, document control, coordination, and construction support while working with project managers, contractors, and stakeholders to ensure timely delivery and accurate records. This role emphasizes organization, communication, and proactive problem-solving.

Qualifications

• High school diploma required.
• Experience supporting project management teams in a complex environment.
• Excellent written and verbal communication skills with the ability to interact professionally with project stakeholders and executive leadership.
• Strong organizational skills and attention to detail, with an ability to prioritize competing tasks and deadlines.
• Ability to work independently, anticipate project needs, solve problems proactively, and follow up on outstanding items.
• Ability to adapt to changing priorities and work effectively in a deadline-driven environment.
• Proficiency with Microsoft Office applications; experience with scheduling applications is also identified in the existing qualifications.
• Familiarity with Bluebeam Revu and Adobe.
• A collaborative, team-oriented approach.

Responsibilities

• Provide administrative and coordination support to project managers in a fast-paced team environment, including backup support as needed.
• Maintain and coordinate detailed calendars, internal and external meetings, conference calls, meeting updates, and meeting minutes.
• Coordinate project meetings, including scheduling, meeting logistics, teleconference arrangements, and resolution of calendar conflicts.
• Prepare and maintain spreadsheets, correspondence, meeting minutes, addenda, project documentation, and internal communications.
• Assist with RFI tracking, contract document review, basic scheduling activities, and payment preparation and review.
• Coordinate with contractors, outside agencies, and other third parties regarding project and field activities.
• Handle sensitive client and project information professionally and appropriately.
• Organize and provide project-specific and proprietary documentation to the client.
• Support onboarding of new team members, site-access coordination, and visitors to the project site.
• Perform document-management and administrative functions including scanning, filing, printing, copying, and archiving

Skills

Administrative support

Project coordination

Scheduling

Communication

Documentation

Education

High school diploma

Bachelor’s degree (preferred)

Tools

Microsoft Office

Bluebeam Revu

Adobe

SAP Concur

Scheduling software

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we’re building the infrastructure that keeps our communities running. We’re seeking an Office Engineer in Albany, NY to support a dynamic project management team and help keep complex projects organized, documented, and moving forward.

In this role, you’ll combine project administration, document control, coordination, and construction support. You’ll work closely with project managers while interacting with contractors, outside agencies, third parties, and project stakeholders. Responsibilities may include RFI tracking, contract document review, scheduling support, and preparation and review of payments.

As an Office Engineer, you will

• Provide administrative and coordination support to project managers in a fast-paced team environment, including backup support as needed.
• Maintain and coordinate detailed calendars, internal and external meetings, conference calls, meeting updates, and meeting minutes.
• Coordinate project meetings, including scheduling, meeting logistics, teleconference arrangements, and resolution of calendar conflicts.
• Prepare and maintain spreadsheets, correspondence, meeting minutes, addenda, project documentation, and internal communications.
• Assist with RFI tracking, contract document review, basic scheduling activities, and payment preparation and review.
• Coordinate with contractors, outside agencies, and other third parties regarding project and field activities.
• Handle sensitive client and project information professionally and appropriately.
• Organize and provide project-specific and proprietary documentation to the client.
• Support onboarding of new team members, site-access coordination, and visitors to the project site.
• Perform document-management and administrative functions including scanning, filing, printing, copying, and archiving

Here’s what you’ll need

• High school diploma.
• Strong administrative or project coordination experience supporting project management teams in a complex environment.
• Excellent written and verbal communication skills with the ability to interact professionally with project stakeholders and executive leadership.
• Strong organizational skills and attention to detail, with an ability to prioritize competing tasks and deadlines.
• Ability to work independently, anticipate project needs, solve problems proactively, and follow up on outstanding items.
• Ability to adapt to changing priorities and work effectively in a deadline-driven environment
• Proficiency with Microsoft Office applications; experience with scheduling applications is also identified in the existing qualifications
• Familiarity with Bluebeam Revu and Adobe
• A collaborative, team-oriented approach

Ideally, You’ll Also Have

• Experience in a construction, engineering, private-sector, or government project environment
• Familiarity with SAP Concur
• Experience with RFI tracking, contract documents, scheduling, and payment review
• A bachelor’s degree in Construction, Engineering, or Architecture

#EastPMCM #NorthPMCM

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $65,000.00 to $85,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job posted on September 21, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.