Project Coordination & Billing Specialist

Owl Services; Des Moines (IA); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Competitive Pay

Paid Time Off

Health, Dental, and Vision Insurance

401k with Company Match

Tuition Reimbursement

EAP and Wellness Program

Job summary

OWL Services is seeking a full-time administrative professional in Des Moines, IA to support project managers, branch managers and operations. The role focuses on setting up projects, processing invoices, and improving systems, with attention to accuracy and timely reporting.

Ideal candidates have 1–3 years in billing or accounting, strong Excel and office skills, and the ability to work under general supervision while coordinating cross‑functional teams.

Qualifications

• Requires a high school diploma with coursework or training in accounting or business preferred
• 1-3 years experience in billing, invoicing, project management, or accounting is required
• Strong Microsoft Office skills and excellent record-keeping and organizational abilities
• Attention to detail, listening and communication skills with professional demeanor and leadership ability

Responsibilities

• Set up and track project data in the system for projects and distribute information to Project Managers and Purchasing
• Prepare invoices, expense reports and monitor billings and payments
• Assist with budget materials and process improvements for systems and procedures
• Collaborate on project teams, software upgrades, and training activities
• Maintain electronic and paper records for customers, sales, assets and personnel

Skills

Microsoft Office

Excel

Organizational skills

Attention to detail

Communication skills

Leadership

Education

High school diploma

Accounting/business coursework

Tools

Microsoft Office Suite

Word

PowerPoint

Job description

OWL Services is seeking a full-time administrative professional in Des Moines, IA to support project managers, branch managers and operations. The role focuses on setting up projects, processing invoices, and improving systems, with attention to accuracy and timely reporting.

Ideal candidates have 1–3 years in billing or accounting, strong Excel and office skills, and the ability to work under general supervision while coordinating cross‑functional teams.