General Contracting Project Coordinator

Owl Services; Des Moines (IA); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Competitive Pay

Paid Time Off

Health, Dental, and Vision Insurance

401k with Company Match

Tuition Reimbursement

EAP and Wellness Program

Job summary

OWL Services is seeking a full-time administrative professional in Des Moines, IA to support project managers, branch managers and operations. The role focuses on setting up projects, processing invoices, and improving systems, with attention to accuracy and timely reporting.

Ideal candidates have 1–3 years in billing or accounting, strong Excel and office skills, and the ability to work under general supervision while coordinating cross‑functional teams.

Qualifications

• Requires a high school diploma with coursework or training in accounting or business preferred
• 1-3 years experience in billing, invoicing, project management, or accounting is required
• Strong Microsoft Office skills and excellent record-keeping and organizational abilities
• Attention to detail, listening and communication skills with professional demeanor and leadership ability

Responsibilities

• Set up and track project data in the system for projects and distribute information to Project Managers and Purchasing
• Prepare invoices, expense reports and monitor billings and payments
• Assist with budget materials and process improvements for systems and procedures
• Collaborate on project teams, software upgrades, and training activities
• Maintain electronic and paper records for customers, sales, assets and personnel

Skills

Microsoft Office

Excel

Organizational skills

Attention to detail

Communication skills

Leadership

Education

High school diploma

Accounting/business coursework

Tools

Microsoft Office Suite

Word

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Indirect Des Moines, IA, US

3 days ago Requisition ID: 3985

Salary Range: $23.00 To $26.00 Hourly

This role is with Seneca Companies, Inc., an OWL Services Affiliated Company.

Who We Are

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.

OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first‑ever class of awardees in the National EV Charging Recognition Program.

Job Description: Provides organization and workflow that assists Project Managers, Branch Managers and Operational Managers in meeting or exceeding goals. Ensures project accuracy and completeness in time driven environment which may include support for materials, labor, subcontractors and accurate billing. Generates reports and prepares and monitors invoices and expense reports. Performs a variety of administrative functions. May assist with compiling and developing budget materials.

What You’ll Do:

• 50%: Project Assistance: Set up jobs in the system for projects, Distributes job information to Project Managers and Purchasing. Enters project data in the system. Sets up field files and office files for each project. Place orders for materials & PO setup. Vendor setup, equipment posting, lien waivers. Reviews labor entered by field employees, insuring correct general ledger coding.
• 10%: Proposal Assistance: Reviews quotes and assigns proper sales or use tax rates prior to quote released to customer. Confirm tax accuracy on quote and job. Includes quote review and tax checks.
• 15%: Improves Systems and Process: Updates records, tools and resources used by others. Works to make continuous improvements to the systems and procedures used to track project data, bill customers, pay employees, vendors, merchants and others.
• 10%: Participates on project teams: Software upgrades teams, training project teams and other committees, task forces and other teams that drive change and improvement. Includes Wellness committee and others.
• 5%: Maintains Files and Records: Files electronic and paper records of customer, sales, asset, resource, or personnel data. Includes electronic and paper records of training.
• 5%: Payment/invoice Processing: Work or assistance with funds (and the paperwork required) going in and/or out. Enters information into business systems that aid in billing. Assists in preparing and modifying invoices,
• 5%: Performs other duties as assigned.
• Working Hazards: Works in a seated position for extended periods of time.
• Physical/Mental: Ability to perform light physical work, exerting up to 10 pounds of force on a frequent basis, performing such activities as grasping, lifting, reaching, crouching, and repetitive tasks. Continuous attention to numerical detail. Normal office environment.

What We’re Looking For:

• Education: Requires a high school diploma. One or more years additional course work or business training in accounting or business or equivalent experience preferred.
• Experience: 1-3 years of experience in billing, invoicing, project management, or accounting is required.
• Licenses/Certifications: None. Preference for candidates with PMP course completions or certification
• Technical Abilities: Strong Microsoft Office skills, with an emphasis in Excel. Strong record-keeping and organizational skills. Excellent computer skills, attention to detail, listening, and communication skills. Professional demeanor with ability to lead teams.
• Autonomy/Direction: Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. May exhibit a moderate degree of creativity and latitude.
• Tools and Equipment: Ability to accomplish the described duties through the use of appropriate computer and general office equipment. Ability and mastery of Microsoft Office Suite, Word, Excel, PowerPoint.

Why Choose OWL Services?

• Competitive Pay
• Paid Time Off including Vacation Time, Sick Days, Personal Days, and Holidays
• Health, Dental, and Vision Insurance with optional offerings of HSA and FSA
• 401k with Company Match
• Tuition Reimbursement
• Free Employee Assistance Program (EAP) and Wellness Program

This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and “other” duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.