Billing Coordinator

Staffmark Group; Des Moines (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

Hunter Hamilton is seeking a detail-oriented Billing Coordinator in Des Moines, Iowa, onsite, to support a growing engineering consulting firm. You will help ensure accurate project setup, contract compliance, and timely client billing.

Responsibilities include reviewing proposals, verifying billing requirements, preparing invoices, managing budgets and change orders, and maintaining billing records with strong internal collaboration.

Qualifications

• 3+ years of billing, project accounting, or related experience.
• Ability to read and interpret contracts and apply billing requirements accurately.
• Strong organizational and communication skills.

Responsibilities

• Review project proposals and contracts to ensure accurate project setup and registration.
• Verify billing requirements, budgets, rates, payment terms, contract details, and project information.
• Assist with project openings, closings, and ongoing budget maintenance.
• Monitor project budgets and change orders, communicating potential issues with Project Managers.
• Prepare timely and accurate invoices in accordance with client contracts and established billing cycles.
• Review project documentation to ensure revenue recognition requirements are met.
• Prepare complete invoice packages and supporting documentation.
• Distribute invoices through client portals, email, and other approved delivery methods.
• Maintain accurate project and billing records and ensure policy compliance.
• Partner with Project Managers and internal teams to resolve billing questions and provide customer service.

Skills

Billing accuracy

Attention to detail

Communication skills

Time management

Education

High school diploma or equivalent

Tools

Invoicing software

Job description

Billing Coordinator

Location: Des Moines, Iowa (Onsite)

Are you a detail-oriented billing professional who enjoys working in a fast-paced, collaborative environment? We're seeking a Billing Coordinator to support a growing engineering consulting firm. In this role, you'll play a key part in ensuring accurate project setup, contract compliance, and timely client billing.

If you have strong organizational skills, enjoy partnering with project teams, and take pride in delivering accurate financial information, we'd love to hear from you.

What You'll Do

• Review project proposals and contracts to ensure accurate project setup and registration.
• Verify billing requirements, budgets, rates, payment terms, contract details, and project information.
• Assist with project openings, closings, and ongoing budget maintenance.
• Monitor project budgets and change orders, communicating potential issues with Project Managers.
• Prepare timely and accurate invoices in accordance with client contracts and established billing cycles.
• Review project documentation to ensure revenue recognition requirements are met.
• Prepare complete invoice packages, including cover letters, applications for payment, lien waivers, and other required supporting documentation.
• Distribute invoices through client portals, email, and other approved delivery methods.
• Maintain accurate project and billing records while ensuring compliance with company policies and accounting standards.
• Partner with Project Managers and internal teams to resolve billing questions and provide exceptional internal and external customer service.

What We're Looking For

• High school diploma or equivalent required.
• Minimum of 3 years of billing, project accounting, or related experience.
• Ability to read and interpret contracts and apply billing requirements accurately.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Experience with project accounting, engineering, construction, architecture, or professional services is highly preferred.

Why Apply?

• Join a collaborative and supportive team environment.
• Contribute to a variety of engineering and consulting projects.
• Gain valuable experience with a well-established organization.
• Opportunity to make an immediate impact in a fast-paced, professional setting.

Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.