Projects Billing Specialist - Accounting - Indianapolis, IN

American Structurepoint; Indianapolis (IN); On-site; USD 65,000 - 85,000; Full time

Job summary

American Structurepoint in Indianapolis, IN seeks a Projects Billing Specialist to manage complex billing and invoicing processes. You will collaborate with Project Managers and the Project Accounting Manager to prepare invoices, perform variance analyses, and monitor aging and revisions to ensure timely submissions.

Ideal candidates have 5+ years of billing experience, knowledge of Deltek Vision, the ability to handle a high monthly volume, and strong organizational and teamwork skills to

Qualifications

• 5+ years of billing/invoicing experience in a fast-paced environment.
• Experience with Deltek Vision is a plus.
• Ability to manage a large monthly volume of invoices.
• Strong organizational skills and ability to stay calm under pressure.
• Team-oriented and collaborative in a project-driven environment.

Responsibilities

• Collaborate with Project Managers/Project Accounting Manager to ensure complex billing arrangements are followed prior to finalizing invoices.
• Facilitate the preparation and submission of draft invoices and provide variance analysis as requested.
• Coordinate monthly distribution of drafts to Project Managers for review and revisions.
• Monitor completion of suggested revisions and finalization of invoices.
• Analyze invoices to ensure compliance with client contracts and invoicing guidelines.
• Complete billing requests as directed by Project Managers.
• Research aging AR balances and provide guidance on action for balances.
• Handle client revision requests in a timely manner.
• Make corrections to time entries as needed.
• Identify issues with billing information and escalate as needed.
• Review client guidelines to ensure proper setup of matters for e-billing prior to submission.
• Submit invoices through various e-billing portals and monitor client accounts for timely submission.
• Update annual billing rates and apply to client matters as requested.
• Work with Project Managers and Project Accounting Manager to resolve issues with rejected invoices.
• Monitor external e-billing websites for updates.
• Provide monthly estimates or accruals for client billing upon request.
• Other duties/projects as assigned.

Skills

Billing experience

Detail oriented

Team player

Tools

Deltek Vision

Job description

Overview

Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values—respect, staff development, results, and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.

Group

Accounting

Position

Projects Billing Specialist

Location

Indianapolis, IN

Responsibilities

• Collaborate with Project Managers/Project Accounting Manager to ensure complex billing arrangements are followed prior to finalizing invoices.
• Facilitate the preparation and submission of draft invoices and provide variance analysis to Project Managers as requested.
• Coordinate and prepare the monthly distribution of drafts to Project Managers for review and revisions.
• Monitor the completion of suggested revisions and finalization of invoices.
• Analyze invoices to ensure compliance with the client’s contract and invoicing guidelines are met.
• Complete billing requests as requested by Project Managers.
• Research aging AR balances and provide Project Managers with thoughtful analysis regarding the best course of action for balances.
• Handle client revision requests, as required in a timely manner.
• Make corrections to time entries as needed.
• Identify any issues or problems with the billing information.
• Review client guidelines and work closely with the Project Accounting Manager to ensure compliance with billing guidelines and proper setup of matters; ensuring matters, rates, timekeepers, and budgets are in place for e-billing prior to invoice submission.
• Submit invoices through various e-billing portals and monitor e-bill client accounts to ensure the client invoices are accurate and successfully submitted in a timely manner.
• Update annual billing rates and apply to requested client matters as requested.
• Work closely with Project Managers and Project Accounting Manager to resolve issues with rejected invoices.
• Monitor external e-billing websites for invoice updates.
• Provide monthly estimates or accruals for client billing, upon request.
• Other duties/projects as assigned.

Qualifications

• 5+ continuous years of billing experience involving invoicing, accounting, and various software applications (construction, architectural, and/or engineering industry experience is a plus).
• Experience in Deltek Vision software is a plus.
• Proven track record and ability to manage a large monthly volume of invoices.
• High organizational skills with the ability to remain calm under pressure while working in a fast-paced environment.
• Enjoys working and contributing to a team environment.