Onsite Billing Coordinator — Engineering Projects

Staffmark Group; Des Moines (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

Hunter Hamilton is seeking a detail-oriented Billing Coordinator in Des Moines, Iowa, onsite, to support a growing engineering consulting firm. You will help ensure accurate project setup, contract compliance, and timely client billing.

Responsibilities include reviewing proposals, verifying billing requirements, preparing invoices, managing budgets and change orders, and maintaining billing records with strong internal collaboration.

Qualifications

• 3+ years of billing, project accounting, or related experience.
• Ability to read and interpret contracts and apply billing requirements accurately.
• Strong organizational and communication skills.

Responsibilities

• Review project proposals and contracts to ensure accurate project setup and registration.
• Verify billing requirements, budgets, rates, payment terms, contract details, and project information.
• Assist with project openings, closings, and ongoing budget maintenance.
• Monitor project budgets and change orders, communicating potential issues with Project Managers.
• Prepare timely and accurate invoices in accordance with client contracts and established billing cycles.
• Review project documentation to ensure revenue recognition requirements are met.
• Prepare complete invoice packages and supporting documentation.
• Distribute invoices through client portals, email, and other approved delivery methods.
• Maintain accurate project and billing records and ensure policy compliance.
• Partner with Project Managers and internal teams to resolve billing questions and provide customer service.

Skills

Billing accuracy

Attention to detail

Communication skills

Time management

Education

High school diploma or equivalent

Tools

Invoicing software

Job description

Hunter Hamilton is seeking a detail-oriented Billing Coordinator in Des Moines, Iowa, onsite, to support a growing engineering consulting firm. You will help ensure accurate project setup, contract compliance, and timely client billing.

Responsibilities include reviewing proposals, verifying billing requirements, preparing invoices, managing budgets and change orders, and maintaining billing records with strong internal collaboration.