Project Controls Specialist: Docs, Data & Scheduling

AACE International - United Kingdom; New York (NY); On-site; USD 79,000 - 102,000; Full time

Job summary

Amtrak is seeking a detail-oriented Document Control professional to manage and safeguard project documents across lifecycle. You will ensure accurate information distribution and maintain strict version control and filing structures.

You will coordinate communications, support digital archiving from Procore to Amtrak’s cloud storage, and assist teams with meeting agendas, minutes, drawings, and RFIs. This role demands strong organization and familiarity with SharePoint and project controls.

Qualifications

• Bachelor's Degree or equivalent with relevant experience.
• 3 years of prior relevant experience required
• 5+ years of relevant experience preferred
• Knowledge of contract administration and project controls is beneficial.

Responsibilities

• Enforce document control procedures across project lifecycle.
• Manage project documents received, archived, and distributed.
• Maintain document folder structures and version control.
• Coordinate communications, meeting notes, and action items.
• Support digital archiving from Procore to cloud storage.
• Assist in compiling drawings, specifications, and RFIs.
• Retrieve and process submittals and invoices for reimbursement.

Skills

Document control

SharePoint

Aurigo Masterworks

Procore

MS Project

Communication

Data organization

Cost/schedule estimation

Education

Bachelor's Degree

Tools

SharePoint

Aurigo Masterworks

Procore

SAP

BPC

MasterWorks

MS SharePoint

Job description

Amtrak is seeking a detail-oriented Document Control professional to manage and safeguard project documents across lifecycle. You will ensure accurate information distribution and maintain strict version control and filing structures.

You will coordinate communications, support digital archiving from Procore to Amtrak’s cloud storage, and assist teams with meeting agendas, minutes, drawings, and RFIs. This role demands strong organization and familiarity with SharePoint and project controls.