Project Controls & Documentation Lead

AACE International; New York (NY); On-site; USD 79,000 - 102,000; Full time

Job summary

Amtrak is seeking a Document Control Specialist to maintain project documents and ensure accurate distribution across the organization. You will review, process, and file documentation and manage the smooth operation of all documentation activities.

Responsibilities include controlling document creation, review, release, versioning, and archiving; maintaining folder structure; coordinating communications; and supporting submittals, RFIs, and reimbursements.

Qualifications

• Bachelor’s Degree required or equivalent combination of training, education and relevant experience may be considered in lieu of a degree.
• 3 years of prior relevant experience required
• 5+ years of relevant experience preferred

Responsibilities

• Enforce document control processes for creation, review, approval, release, distribution, access, storage, security, and disposal of documents.
• Manage project documents received, copied or scanned with emphasis on accuracy, quality and integrity.
• Maintain electronic document control systems and folder structures across project teams.
• Coordinate communications, meeting notes and assignments.
• Assist in organizing meeting agendas, minutes, drawings, specifications and related items.

Skills

Project controls

Document control

Communication

Data analysis

Education

Bachelor's degree or equivalent

Tools

SharePoint

Aurigo Masterworks

Procore

MS Project

SAP

Job description

Amtrak is seeking a Document Control Specialist to maintain project documents and ensure accurate distribution across the organization. You will review, process, and file documentation and manage the smooth operation of all documentation activities.

Responsibilities include controlling document creation, review, release, versioning, and archiving; maintaining folder structure; coordinating communications; and supporting submittals, RFIs, and reimbursements.