Project Controls Coordinator

KEITH; Pompano Beach (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

100% PAID Medical, Dental, and Vision

Employer matched 401K - 100% Vested on

Job summary

KEITH, a multidisciplinary civil engineering and planning firm, seeks a Project Controls Coordinator in Pompano Beach, FL. You will support scheduling, budgeting, and documentation to help deliver projects on time and within scope.

Ideal candidates have a finance/administration background, strong analytical and organizational skills, and the ability to work in a fast-paced environment. This on-site role offers competitive benefits and a collaborative team culture.

Qualifications

• Bachelor's degree required in business/financial field.
• Experience in project controls or related field preferred (0–2 years).
• Familiarity with project management processes and documentation.

Responsibilities

• Assist in developing and maintaining detailed project schedules using MS Project or Primavera.
• Support project accounting tasks: billing, budgets, cost reports, and forecasts.
• Maintain project documentation including contracts, change orders, and correspondence.
• Collaborate with PMs and finance to ensure compliance with policies and procedures.

Skills

Analytical thinking

Organizational skills

Communication skills

Teamwork

Multitasking

Adaptability

Deltek Vantagepoint familiarity

Education

Bachelor's degree in Business Administration, Finance, Accounting, or related field

Tools

Deltek Vantagepoint

Job description

KEITH is looking for a Project Controls Coordinator to join our team in Pompano Beach, FL. We are looking for positive individuals to fit our energetic culture. We are a well-established multidisciplinary company that offers civil engineering, land surveying, subsurface utility engineering, planning, landscape architecture, and construction management services. The firm was founded on the principle of achieving success by combining the latest technology with client oriented business practices, and a strong group of talented professionals.

What you\'ll do:

The Project Controls Coordinator will play a critical role in ensuring the successful delivery of projects by assisting the executive leadership and project management team in managing project scheduling, accounting, and documentation.

Project Scheduling:

• Assist in developing and maintaining detailed project schedules using industry-standard software (e.g., MS Project, Primavera)
• Coordinate with PMs to monitor project progress and update schedules to reflect changes
• Coordinate with project managers and team members to ensure timely completion of project milestones
• Identify and mitigate scheduling risks and conflicts

Project Accounting:

• Responsible for project billing, accounts receivable and consultant billing.
• Assist in the development of project proposals with project team
• Assist with preparing proposal budgets, fee structures, labor assumptions, and basic pricing components.
• Assist in tracking project budgets and financial forecasts
• Prepare and analyze cost reports, identifying variances and recommending corrective actions
• Assist with invoice preparation and validation of labor/expense entries
• Collaborate with the finance team to ensure compliance with financial policies and procedures

Project Documentation:

• Maintain comprehensive project documentation, including contracts, change orders, and correspondence
• Support the review of contract terms, including fee type, billing terms, and retainage
• Ensure all project documents are organized and accessible
• Assist in the preparation of project closeout documentation

What you\'ll need:

This position requires a background in finance, accounting, or administration, and the ability to work effectively in a fast-paced and forward-learning environment.

• Bachelor\'s degree in Business Administration, Finance, Accounting, or a related field
• 0-2 yearsexperience in project controls, scheduling, accounting, documentationor a related role within Engineering, Architecture, or Constructionindustry
• Strong analytical and problem-solving skills
• Familiarity with Deltek Vantagepoint is a plus
• Excellent communication and organizational abilities
• Ability to manage multiple priorities, work independently and work collaboratively in a team environment
• Eagerness to learn and grow within project controls

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!