Project Controls Coordinator

KEITH Engineering Design; Pompano Beach, Northern (FL, KY); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Paid medical, dental, and vision

401K matched (100% vested)

Parental leave

PTO & holidays

Job summary

KEITH Engineering Design in Pompano Beach, FL, is seeking a Project Controls Coordinator to support scheduling, accounting, and documentation across projects. The role collaborates with project managers and finance to develop schedules, monitor budgets, and ensure accurate invoicing and reporting.

You will maintain project records, assist with proposals and budgets, and help ensure compliance with company policies.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field.
• 0–2 years experience in project controls, scheduling, accounting, or documentation in Engineering/Architecture/Construction.
• Strong analytical and problem-solving skills.
• Excellent communication and organizational abilities.
• Familiarity with Deltek Vantagepoint is a plus.

Responsibilities

• Assist in developing and maintaining detailed project schedules using MS Project or Primavera.
• Coordinate with PMs to monitor project progress and update schedules.
• Manage project billing, accounts receivable, and consultant billing.
• Prepare and analyze cost reports, variances, and corrective actions.
• Maintain comprehensive project documentation and closeout files.

Skills

Analytical skills

Communication

Organization

Team collaboration

Education

Bachelor's degree in Business Administration, Finance, Accounting

Tools

Deltek Vantagepoint

Job description

Project Controls Coordinator

KEITH is looking for a Project Controls Coordinator to join our team in Pompano Beach, FL. We are looking for positive individuals to fit our energetic culture. We are a well-established multidisciplinary company that offers civil engineering, land surveying, subsurface utility engineering, planning, landscape architecture, and construction management services. The firm was founded on the principle of achieving success by combining the latest technology with client oriented business practices, and a strong group of talented professionals.

What you'll do: The Project Controls Coordinator will play a critical role in ensuring the successful delivery of projects by assisting the executive leadership and project management team in managing project scheduling, accounting, and documentation.
Project Scheduling:

• Assist in developing and maintaining detailed project schedules using industry-standard software (e.g., MS Project, Primavera).
• Coordinate with PMs to monitor project progress and update schedules to reflect changes.
• Coordinate with project managers and team members to ensure timely completion of project milestones.
• Identify and mitigate scheduling risks and conflicts.

Project Accounting:

• Responsible for project billing, accounts receivable and consultant billing.
• Assist in the development of project proposals with project team
• Assist with preparing proposal budgets, fee structures, labor assumptions, and basic pricing components.
• Assist in tracking project budgets and financial forecasts.
• Prepare and analyze cost reports, identifying variances and recommending corrective actions.
• Assist with invoice preparation and validation of labor/expense entries.
• Collaborate with the finance team to ensure compliance with financial policies and procedures.

Project Documentation:

• Maintain comprehensive project documentation, including contracts, change orders, and correspondence.
• Support the review of contract terms, including fee type, billing terms, and retainage.
• Ensure all project documents are organized and accessible.
• Assist in the preparation of project closeout documentation.

What you'll need:

This position requires a background in finance, accounting, or administration, and the ability to work effectively in a fast-paced and forward-learning environment.

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• 0-2 yearsexperience in project controls, scheduling, accounting, documentationor a related role within Engineering, Architecture, or Constructionindustry.
• Strong analytical and problem-solving skills.
• Familiarity with Deltek Vantagepoint is a plus.
• Excellent communication and organizational abilities.
• Ability to manage multiple priorities, work independently and work collaboratively in a team environment.
• Eagerness to learn and grow within project controls.

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!