Project Billing Specialist

GEI Consultants, Inc.; Redmond (WA); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Annual bonus eligibility

Comprehensive benefits package

Hybrid work schedules

GEI University

Paid holidays and PTO

Job summary

GEI Consultants, Inc. in Redmond, WA is seeking a Biller/Project Accountant to manage contract billing, process invoices, and maintain accurate project opening documentation.

You will collaborate with Project Managers and open projects, proposals and clients in our enterprise software system. The role requires an accounting or business degree, 2–3 years of billing experience in an A/E environment, and strong communication and organizational skills.

Qualifications

• Degree in accounting or business preferred.
• Intermediate to advanced computer literacy, including experience in spreadsheets and accounting software.
• Prior billing experience, preferably with at least 2-3 years in an A/E environment.
• Knowledge of BST Enterprise Software or other accounting platforms, a plus.
• A thorough knowledge of standard contract terms.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Employ problem-solving skills and analysis, report problems to the Billing Manager or direct supervisor as necessary.
• Strong service orientation.
• Ability to multi-task is a must.

Responsibilities

• Effectively communicate with Project Managers regarding contract documents, change orders, other project modifications, approvals, and any additional services-related to billing.
• Open projects, proposals and clients in an enterprise software system.
• Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation. Inform Project Managers of any discrepancies.
• Process draft invoices and all related documents through an electronic billing system.
• Prepare final invoices for all billable projects, including all applicable backup.
• Upload final invoices to clients billing portals if needed.
• Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes.
• It is expected that the Biller/Project Accountant maintain a continuous line of communication to clear any open items.
• Ensure that appropriate approvals are obtained in accordance with company policies.
• Research and reconcile project related issues, identify cause of project variances and clear when possible.
• Support and assist Project Managers.
• Perform additional assignments, as directed by the Billing Manager and Supervisors.
• Communicate and coordinate with the local offices.

Job description

GEI Consultants, Inc. in Redmond, WA is seeking a Biller/Project Accountant to manage contract billing, process invoices, and maintain accurate project opening documentation.

You will collaborate with Project Managers and open projects, proposals and clients in our enterprise software system. The role requires an accounting or business degree, 2–3 years of billing experience in an A/E environment, and strong communication and organizational skills.