Project Billing & Contracts Specialist

GEI Consultants, Inc; Denver (CO); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Hybrid Work Schedules

401(k) with profit sharing

Tuition reimbursement

Medical, dental, vision benefits

Paid holidays and PTO

Job summary

GEI Consultants, Inc. is seeking a detail-oriented Billing/Project Accountant to manage contract documents, process invoices, and support Project Managers across multiple offices.

The role involves open project administration, backups, and timely communication on all billing matters. Ideal candidates have a degree in accounting or business, 2–3 years of A/E billing experience, and proficient use of BST Enterprise Software or similar systems.

Qualifications

• Degree in accounting or business preferred.
• Experience with spreadsheets and accounting software.
• Billing experience, 2–3 years in an A/E environment preferred.
• Knowledge of BST Enterprise Software or similar systems.
• Knowledge of standard contract terms.
• Ability to work under deadlines and adapt to priorities.
• Strong written and verbal communication and organizational skills.
• Ability to work independently, take initiative, and complete projects.
• Strong problem-solving and analytical skills.
• Strong service orientation.
• Ability to multi-task.

Responsibilities

• Communicate contract documents, change orders, and billing-related services with Project Managers.
• Open projects, proposals and clients in an enterprise software system.
• Review contracts for financial terms and ensure accurate project opening documentation.
• Process draft invoices and related documents through electronic billing system.
• Prepare final invoices with backup for all billable projects.
• Upload final invoices to client billing portals as needed.
• Maintain electronic filing of project documents and forms.
• Maintain continuous communication with Project Managers to clear open items.
• Ensure approvals follow company policies.
• Research and reconcile project-related issues and variances.
• Support Project Managers.
• Perform additional assignments as directed by Billing Manager and Supervisors.
• Coordinate with local offices.

Skills

Communication

Organizational skills

Written and verbal communication

Teamwork

Multi-tasking

Problem-solving

Initiative

Deadline-oriented

Service orientation

Independent work

Education

Degree in accounting or business

Tools

BST Enterprise Software

Accounting software

Job description

GEI Consultants, Inc. is seeking a detail-oriented Billing/Project Accountant to manage contract documents, process invoices, and support Project Managers across multiple offices.

The role involves open project administration, backups, and timely communication on all billing matters. Ideal candidates have a degree in accounting or business, 2–3 years of A/E billing experience, and proficient use of BST Enterprise Software or similar systems.