Project Accountant: AI-Driven Billing & Budgets (Hybrid)

Core States Group; Kent (WA); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

401(k) match

Excellent health benefits

Generous PTO

Team wellness challenges

Tuition reimbursement

Parental leave

Job summary

Core States Group in Kent, WA is seeking a Project Accountant to manage the full lifecycle of assigned projects, including setup, billing, reporting, receivables, and closeout, under the Division Controller. The role collaborates with Project Managers to ensure contract compliance and timely financial deliverables.

The ideal candidate has a Bachelor's in accounting/finance and 3–5 years of project accounting experience, with strong communication and analytical skills.

Qualifications

• Bachelor's degree in accounting, finance, business, or related field.
• 3-5 years of project accounting, including billing and receivables, in a professional services firm; architecture, engineering, or construction experience is preferred.
• Experience applying AI or automation tools to accounting, billing, reporting, or other business processes is preferred.
• Excellent written and verbal communication skills, with the ability to explain financial information professionally to accounting and non-accounting audiences.
• Strong analytical and problem-solving skills, including the judgment to escalate significant issues to the Controller as necessary.
• Experience with engineering or architecture industry-specific accounting software is preferred; Deltek Vantagepoint, Vision, or Ajera is a plus

Responsibilities

• Manage monthly billing with Project Managers; issue draft invoices, verify terms, resolve discrepancies, document changes and approvals, and finalize invoices.
• Submit final invoices and statements by internal deadlines to Project Managers and clients.
• Prepare monthly pay applications and lien waivers and upload required documentation to client portals.
• Review and interpret contracts, including methods of compensation, billing and payment requirements, purchase orders, and subcontractor terms; ensure compliance with company policies.
• Set up projects and apply contract requirements to revenue, cost, and forecast budgets by task, billing rate tables, and related job cost settings.
• Manage the project accounting lifecycle, including project creation, tracking, budgets, invoicing, AR, and closeout.
• Research unbilled items, monitor project milestones to prompt billing, transfer billable labor and expenses, and update activities and rates as required.
• Monitor project receivables, and support collection follow-up as needed.
• Maintain organized project and client records, including purchase orders, work orders, change orders, billing packages, approvals, and supporting documentation.
• Assist with month-end and quarter-end close, including job cost entries and intercompany transfers.
• Assist with monthly revenue recognition using percentage-of-completion accounting.
• Monitor and measure job costs against budget, analyze trends, and report variances.
• Generate job cost reports and prepare ad hoc financial reports and analyses for Project Managers, and other stakeholders; answer general and project-specific financial inquiries.
• Perform job cost reconciliations and resolve outstanding work in process or accounts receivable items for project closeout.
• Develop and maintain contract tracking tools for clients and programs.
• Serve as a financial and accounting liaison between project and accounting teams and develop strong, customer-focused relationships with internal and external stakeholders.
• Recommend and implement improvements to the billing cycle and related project accounting processes.
• Proactively identify, evaluate, and implement appropriate uses of AI and automation to streamline project accounting and billing processes, reduce manual effort, and improve accuracy and consistency.
• Comply with federal, state, and company policies, procedures, and regulations and perform other duties as assigned.

Skills

Project accounting

Billing & receivables

AI in accounting

Excel & Word

Communication skills

Analytical thinking

Education

Bachelor's degree in accounting or related field

Tools

Deltek Vantagepoint

Deltek Vision

Ajera

Job description

Core States Group in Kent, WA is seeking a Project Accountant to manage the full lifecycle of assigned projects, including setup, billing, reporting, receivables, and closeout, under the Division Controller. The role collaborates with Project Managers to ensure contract compliance and timely financial deliverables.

The ideal candidate has a Bachelor's in accounting/finance and 3–5 years of project accounting experience, with strong communication and analytical skills.