Project Billing & Documentation Coordinator

Cotton Holdings Inc.; Houston (TX); On-site; USD 30,000 - 33,000; Full time

Job summary

Cotton Holdings Inc. is seeking a Project Administrator in Houston, TX to provide administrative and operational support to project teams. You will handle billing, procurement coordination, and document control, ensuring accurate financial processing and timely invoicing.

The role collaborates with Accounting, Risk, and project personnel to maintain compliance throughout the project lifecycle. The ideal candidate has at least 1 year of administrative experience, with exposure to accounting or

Qualifications

• Minimum of 1 year of administrative experience in a service-based company or related industry.
• Exposure to accounting or financial processing preferred.
• Experience supporting insurance-related projects preferred.

Responsibilities

• Support project teams with administrative functions related to billing, procurement, and cost tracking.
• Assist with purchase order creation, tracking, and management.
• Receive, review, and process vendor invoices accurately and in a timely manner.
• Prepare and submit monthly project billing in strict accordance with deadlines.
• Ensure client invoices comply with tax regulations, contractual requirements, and company policies.
• Assist Project Managers with reconciling budgeted costs and expenses.

Skills

Organizational skills

Communication skills

Team collaboration

Excel proficiency

Multi-tasking

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Excel

Job description

Cotton Holdings Inc. is seeking a Project Administrator in Houston, TX to provide administrative and operational support to project teams. You will handle billing, procurement coordination, and document control, ensuring accurate financial processing and timely invoicing.

The role collaborates with Accounting, Risk, and project personnel to maintain compliance throughout the project lifecycle. The ideal candidate has at least 1 year of administrative experience, with exposure to accounting or