Project Admin & Billing Coordinator

Curtis Contracting, Inc.; West Point (VA); On-site; USD 40,000 - 65,000; Full time

Job summary

Curtis Contracting, Inc. is seeking a Project Administrative Assistant to support project managers, superintendents, and team members on highway construction projects.

You will maintain project documentation, ensure contract compliance, generate and manage subcontracts and purchase orders, and assist in generating monthly progress billings. The role aims to streamline project operations with accuracy and industry-standard practices.

Qualifications

• High school diploma or equivalent; Associates degree a plus.
• 3–5+ years accounting experience, preferably in construction.
• Proficient with Word, Excel and Outlook; strong attention to detail.

Responsibilities

• Maintain project records, submittals and lien waivers; ensure files are current.
• Enter and review invoices to align with budgets.
• Create and manage subcontracts and purchase orders; track lien waivers.
• Track daily quantities and assist in monthly progress billings.
• Provide general clerical support and data entry for project operations.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organizational skills

Communication skills

Education

High school diploma

Associates degree

Administrative certification

Job description

Curtis Contracting, Inc. is seeking a Project Administrative Assistant to support project managers, superintendents, and team members on highway construction projects.

You will maintain project documentation, ensure contract compliance, generate and manage subcontracts and purchase orders, and assist in generating monthly progress billings. The role aims to streamline project operations with accuracy and industry-standard practices.