Project Billing Coordinator – Onsite, NE Portland

Opti Staffing Group; Portland (OR); On-site; USD 34,000 - 39,000; Full time

Job summary

Opti Staffing Group is recruiting a Project Billing Coordinator for an onsite role in NE Portland, OR. You will support the Project Management team by handling billing, cost tracking and reports from project setup through closeout.

The ideal candidate has at least 2 years of administrative support and 1 year in construction or a related field, with strong attention to detail and effective communication. Schedule is Monday–Friday, 7:00 AM–4:00 PM, with compensation of $25.00–$28.00 per hour.

Qualifications

• Minimum 2 years of administrative support experience.
• Minimum 1 year of construction or related industry experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong internal and external communication skills.
• Ability to work proactively in a fast-paced, high-volume environment.
• Strong focus on accurate and timely customer billing.

Responsibilities

• Set up new jobs and maintain project information.
• Prepare manpower curve reports.
• Perform job cost reconciliation and troubleshoot discrepancies.
• Assist with Cost to Complete preparation.
• Prepare and distribute weekly reports.
• Create accurate and timely customer invoices.
• Monitor project progress and follow up with customers regarding payment.
• Assist with job closeout.
• Support Project Managers with contract administration, including subcontracts, change orders, insurance certificates, lien releases.
• Manage multiple priorities in a fast-paced billing environment.
• Communicate with internal teams and customers to keep projects and billing on track.

Skills

Administrative support

Construction experience

Attention to detail

Multitasking

Communication

Proactive work

Billing accuracy

Job description

Opti Staffing Group is recruiting a Project Billing Coordinator for an onsite role in NE Portland, OR. You will support the Project Management team by handling billing, cost tracking and reports from project setup through closeout.

The ideal candidate has at least 2 years of administrative support and 1 year in construction or a related field, with strong attention to detail and effective communication. Schedule is Monday–Friday, 7:00 AM–4:00 PM, with compensation of $25.00–$28.00 per hour.