Project Billing Coordinator

Opti Staffing; Portland (OR); On-site; USD 34,000 - 39,000; Full time

Job summary

Opti Staffing is seeking a Project Billing Coordinator in NE Portland, OR. This onsite role supports the project management team, handling setup, reporting, and invoicing to ensure timely project billing.

Responsibilities include cost reconciliation, progress monitoring, and closeout support. Ideal candidates bring administrative experience in construction or related fields, with strong organizational and communication skills to manage multiple priorities in a fast-paced environment.

Qualifications

• 2+ years of administrative support experience.
• 1+ year of construction or related industry experience.
• Strong attention to detail and organization.
• Excellent internal and external communication skills.

Responsibilities

• Set up new jobs and maintain project information.
• Prepare manpower curve reports and cost data.
• Perform job cost reconciliation and troubleshoot discrepancies.
• Assist with Cost to Complete preparation and prepare invoices.
• Monitor project progress and follow up with customers on payments.
• Support project managers with contract administration and documentation.

Skills

Attention to detail

Administrative support

Communication skills

Multi-tasking

Job description

PROJECT BILLING COORDINATORLocation: NE Portland, OR | OnsitePay: $25.00–$28.00/hrSchedule: Monday–Friday | 7:00 AM–4:00 PMEmployment Type: Full-TimeWHO THEY AREOur client is a long-established Pacific Northwest electrical contractor supporting complex commercial, industrial, utility, healthcare, and infrastructure projects throughout the region.With decades of experience in the electrical industry, they've built their reputation around quality work, strong customer relationships, safety, and reliable project execution. They're looking for a Project Billing Coordinator who can work closely with their Project Management team and help keep the administrative and financial side of projects organized and moving forward.WHAT YOU'LL DOSet up new jobs and maintain project informationPrepare manpower curve reportsPerform job cost reconciliation and troubleshoot discrepanciesAssist with Cost to Complete preparationPrepare and distribute weekly reportsCreate accurate and timely customer invoicesMonitor project progress and follow up with customers regarding paymentAssist with job closeoutSupport Project Managers with contract administration, including:SubcontractsChange ordersInsurance certificatesLien releasesManage multiple priorities in a fast-paced billing environmentCommunicate with internal teams and customers to keep projects and billing on trackWHAT'S IN IT FOR YOU$25.00–$28.00/hourFull-time, Monday–Friday schedule7:00 AM–4:00 PM hoursConsistent onsite position in NE PortlandOpportunity to work closely with Project Management and support construction projects from setup through closeoutWHAT YOU NEEDMinimum 2 years of administrative support experienceMinimum 1 year of construction or related industry experienceStrong attention to detail and organizational skillsAbility to manage multiple tasks and deadlines simultaneouslyStrong internal and external communication skillsAbility to work proactively in a fast-paced, high-volume environmentStrong focus on accurate and timely customer billingNext Steps:Click "Apply" or you can reach out directlyIsabel Jimenez(360) [e-mail] Thomas(360) [e-mail]#LI-IJ1