Construction Project Coordinator: Field Ops & Billing

Portlandchristian; Bardstown (KY); On-site; USD 42,000 - 66,000; Full time

Job summary

Portlandchristian is seeking an organized Project Coordinator to bridge field operations with back-office support. You will maintain project data, assist with billing and compliance, support Superintendents, and perform regular site visits to keep projects moving smoothly while helping develop scalable systems.

Initial focus is on data entry, documentation, and field coordination, with opportunities to advance into procurement, estimating, or broader project management as performance and goals

Qualifications

• 2+ years in construction, project coordination, or related field.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, priorities, and deadlines.
• Strong communication with field and office personnel.
• Comfortable in construction/field environment with regular site visits.
• Strong computer skills; quick learner of new software/systems.
• Proactive, problem-solving mindset with issue-resolution focus.

Responsibilities

• Enter field data and track operations in HeavyJob; audit daily submissions for accuracy.
• Prepare billing backup and pay applications; manage submittals and lien waivers with accounting.
• Conduct weekly/bi-weekly site visits to stay connected with field crews and coordinate communication.
• Identify bottlenecks and help transition processes to digital systems for growth.
• Assist with material ordering, vendor coordination, and general project administration.

Skills

Organizational skills

Attention to detail

Multitasking

Communication

Field coordination

Software literacy

Problem-solving

Tools

HeavyJob

HCSS

Procore

Job description

Portlandchristian is seeking an organized Project Coordinator to bridge field operations with back-office support. You will maintain project data, assist with billing and compliance, support Superintendents, and perform regular site visits to keep projects moving smoothly while helping develop scalable systems.

Initial focus is on data entry, documentation, and field coordination, with opportunities to advance into procurement, estimating, or broader project management as performance and goals