Precision Project Controls & Billing Specialist

Hargrove Engineers & Constructors; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Job summary

Hargrove Engineers & Constructors is seeking a detail-oriented Project Controls Administrator to support project setup, change orders, invoicing, and accounts receivable. You will review hours, ensure accurate billing, file documents electronically, and monitor costs under supervision.

Ideal candidates will have up to 5 years of administration or billing experience, a high school diploma (BS preferred), and strong proficiency with Microsoft Office in a fast-paced environment.

Qualifications

• Knowledge and application of company business standards and good practices.
• Working knowledge of billing clients and verifying timesheets.
• Ability to work in a fast-paced environment.
• Extreme attention to detail.
• Understanding of existing and potential customer deliverable expectations and preferences.
• Ability to set priorities.
• Ability to be discreet in dealing with sensitive situations and maintain confidentiality.
• Confident with using business management software.
• Excellent listening and communication skills, both verbal and written.
• Ability to listen and ascertain the needs of teammates.
• Proficient in the use of Microsoft Office.

Responsibilities

• Project Set up in accordance with Client requirements as outlined in Purchase Order/Work Order or as directed by Client.
• Change Order processing.
• Cost reporting upon request.
• Billing clients according to billing schedules.
• Reviewing teammate hours and comparing against client timesheets. If discrepancies arise, must be able to resolve quickly and correct.
• Filing documents electronically including client invoices and backup documents.
• Uploading invoices into third party systems.
• Reviewing teammate expense reports to ensure accuracy for billing purposes.
• Monitoring project costs to ensure purchase orders are not exceeded.
• Follow up on accounts receivable.

Skills

Billing experience

Attention to detail

Communication skills

Discretion/confidentiality

Microsoft Office

Prioritization

Listening skills

Teamwork

Problem solving

Education

High School Diploma or equivalent

Bachelor of Science degree (preferred)

Tools

Microsoft Office

Job description

Hargrove Engineers & Constructors is seeking a detail-oriented Project Controls Administrator to support project setup, change orders, invoicing, and accounts receivable. You will review hours, ensure accurate billing, file documents electronically, and monitor costs under supervision.

Ideal candidates will have up to 5 years of administration or billing experience, a high school diploma (BS preferred), and strong proficiency with Microsoft Office in a fast-paced environment.