ERP Project Coordinator & Billing Specialist

CECO Environmental Corporation; Clearwater (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

401(k)

Tuition reimbursement

Job summary

CECO Environmental Corporation seeks a Project Coordinator to support project administration across the lifecycle. You will maintain records, coordinate setup in D365, track costs and billing, support invoicing, and ensure data integrity across departments in a dynamic environment.

Onsite in Clearwater, FL, this role requires collaboration with Project Managers, Operations, Accounting, and other teams to deliver accurate reporting and timely documentation while adhering to internal controls and

Qualifications

• Associate or bachelor’s degree in business administration, Project Management, Accounting, Finance, or a related field preferred.
• 2-5 years of experience in project coordination, project administration, customer service, business operations, manufacturing administration, or related roles.
• Experience working with ERP systems, preferably Microsoft Dynamics 365 (D365).
• Experience maintaining project documentation, billing records, customer records, and reporting data.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience supporting project teams in a manufacturing, industrial, construction, or contracting environment preferred.

Responsibilities

• Set up new projects and customers within D365 in accordance with established procedures and company requirements.
• Maintain project records, customer information, billing milestones, and project documentation throughout the project lifecycle.
• Compile and maintain project cost, billing, and progress data required for Percentage of Completion (POC) reporting and other management reports.
• Extract billing terms, payment milestones, and contractual requirements from project documentation and maintain accurate records within the ERP system.
• Support project invoicing activities by preparing required documentation and coordinating with Accounting and Project Management teams.
• Maintain project files, supporting documentation, and records to ensure compliance with internal procedures and audit requirements.
• Prepare project cost, billing, and variance reports for Project Managers and Finance personnel.
• Monitor project data for completeness and accuracy and follow up with internal stakeholders to resolve discrepancies.
• Assist Project Managers with tracking project progress, billing milestones, change orders, and project documentation requirements.
• Coordinate with Operations, Purchasing, Production, Service, and Accounting teams to collect and maintain project-related information.
• Support month-end reporting activities by compiling project data and preparing supporting schedules as required.
• Generate standard and ad hoc reports from D365 and other systems to support project management and business operations.
• Track and maintain project-related customer documentation, including certificates of insurance, customer setup requirements, lien waivers, and vendor forms.
• Assist with continuous improvement initiatives related to project administration, reporting, and document management processes.
• Provide administrative and project coordination support to Project Managers and leadership as required.
• Perform other duties as assigned.

Skills

ERP systems experience

Microsoft Excel

Microsoft Word

Microsoft Outlook

Project coordination

Education

Associate or bachelor’s degree in business administration, Project Management, Accounting, Finance, or related field

Tools

Microsoft Dynamics 365 (D365)

Job description

CECO Environmental Corporation seeks a Project Coordinator to support project administration across the lifecycle. You will maintain records, coordinate setup in D365, track costs and billing, support invoicing, and ensure data integrity across departments in a dynamic environment.

Onsite in Clearwater, FL, this role requires collaboration with Project Managers, Operations, Accounting, and other teams to deliver accurate reporting and timely documentation while adhering to internal controls and