Project Billing & Administration Specialist

Geosyntec Consultants; Orlando (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Geosyntec Consultants seeks a Project Administrator to support multiple offices in the North East region. The role focuses on contract interpretation, accounting data entry, and invoicing processes across projects.

Responsibilities include reviewing contracts, managing timesheets, expenses, and billing cycles, ensuring compliance with company policies and client terms. Strong communication and organizational skills are essential for success.

Qualifications

• Four years of experience in project administration and invoicing, preferably in professional services.
• Experience with Microsoft Office and data entry techniques.
• Ability to read and comprehend contracts and subcontract agreements.
• Ability to write moderately complex correspondence and memoranda.
• Ability to present information to Project Managers and internal clients.

Responsibilities

• Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and company policies.
• Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
• Ensure appropriate mark-ups, tax components and invoice masks are in line with contract provisions.
• Review and submit employee expense reports and perform required unit pricing data entry.
• Perform electronic timesheet administration procedures and understand the timesheet flow for labor and project billing.
• Initiate billing cycle by generating prebill reports, facilitate edits and finalize invoices with attachments.
• Track accounts receivable and accounts payable for project processing.
• Assess project revenue by identifying variances and updating budget changes.

Skills

Reading contracts and memos

Contract interpretation

Professional communication

Interpersonal skills

Time management

Education

High school diploma + 4 years exp.

Associate degree + 2 years exp.

Bachelor degree in accounting/finance

Tools

Microsoft Office

Data entry techniques

Job description

Geosyntec Consultants seeks a Project Administrator to support multiple offices in the North East region. The role focuses on contract interpretation, accounting data entry, and invoicing processes across projects.

Responsibilities include reviewing contracts, managing timesheets, expenses, and billing cycles, ensuring compliance with company policies and client terms. Strong communication and organizational skills are essential for success.