Project Billing & Administration Specialist

Geosyntec Consultants; Charleston (SC); On-site; USD 42,000 - 63,000; Full time

Job summary

Geosyntec Consultants is seeking a Project Administrator to support accounting and project billing across multiple offices. The role requires handling contracts, invoices, and expense reporting in line with company policies.

You will work with project managers and accounting teams to ensure accurate data, timely invoicing, and compliant documentation, contributing to successful project delivery within the North East region offices.

Qualifications

• High school diploma or higher with related experience.
• Ability to read and comprehend contracts and agreements.
• Experience with invoicing and project accounting processes.
• Strong communication and teamwork abilities.

Responsibilities

• Read and interpret contract provisions and set up project data in the accounting system.
• Review contract elements: value, budget, scope, fee types, payment terms, and authorization.
• Prepare prebill reports and manage invoicing workflow with project managers.
• Track accounts receivable/payable for projects as needed.
• Maintain documentation in line with policies and close monthly accounting tasks.

Skills

Project administration

Invoicing

Contract knowledge

Communication skills

Education

High school diploma or higher with related experience

Tools

Microsoft Office

Data entry

Job description

Geosyntec Consultants is seeking a Project Administrator to support accounting and project billing across multiple offices. The role requires handling contracts, invoices, and expense reporting in line with company policies.

You will work with project managers and accounting teams to ensure accurate data, timely invoicing, and compliant documentation, contributing to successful project delivery within the North East region offices.