Billing & Contract Coordinator for Projects

Geosyntec Consultants; Richmond (VA); On-site; USD 52,000 - 76,000; Full time

Job summary

Geosyntec Consultants seeks a Project Administrator to support multiple offices in the North East region, including Richmond, VA. The role focuses on accurate project setup in the accounting system, contract interpretation, and timely invoicing.

You will handle expense reports, timesheets, and month‑end closings while ensuring compliance with company policies. Strong communication and organizational skills are essential for success.

Qualifications

• A high school diploma with 4 years of project admin/invoicing experience, or an associate/bachelor's in related fields.
• Experience with Microsoft Office and data entry is required.
• Ability to read contracts, correspondence and memoranda is required.
• Strong written communication and professional presentation to project managers.
• Ability to interact professionally with management and colleagues.

Responsibilities

• Read and interpret contract provisions and set up accurate project information in the accounting database per contract terms.
• Verify and edit project rate schedules and demographic data provided by project managers.
• Ensure markups and tax components align with contract provisions.
• Submit employee expense reports and perform required data entry corrections.
• Administer electronic timesheets and align labor, class codes and billing.
• Initiate billing cycle by generating prebill reports and finalize invoices with attachments.
• Track accounts receivable/payable for project processing.
• Assess project revenue, enter percent complete, and adjust budgets as needed.
• Generate system reports and maintain documentation per policy.
• Perform related work as required.

Skills

Microsoft Office

Data entry

Contract reading

Communication

Interpersonal skills

Education

High school diploma

Associate degree

Bachelor's degree in accounting/finance

Job description

Geosyntec Consultants seeks a Project Administrator to support multiple offices in the North East region, including Richmond, VA. The role focuses on accurate project setup in the accounting system, contract interpretation, and timely invoicing.

You will handle expense reports, timesheets, and month‑end closings while ensuring compliance with company policies. Strong communication and organizational skills are essential for success.