Senior Billing & Project Administrator

Geosyntec Consultants; Oak Brook (IL); On-site; USD 64,640 - 114,520; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Geosyntec Consultants is seeking an Experienced Project Administrator—Billing & Accounting to support the North America West Region from our Chicago area offices (Oak Brook, IL). The role involves billing, contract setup, revenue tracking, and reporting, interacting with clients and internal staff to ensure timely and accurate financial processes.

Ideal candidates will have a High School diploma with 6+ years in project administration and invoicing, strong MS Office skills, and familiarity with

Qualifications

• High School diploma and 6+ years of project administration and invoicing experience.
• Ability to read contracts and write moderately complex correspondence.
• Familiar with project costing, revenue tracking, and reporting.

Responsibilities

• Billing: generate prebill reports, apply edits, and finalize invoices to clients.
• Contract data: set up project info and ensure terms align with policies.
• Revenue: track variances and update budget with PM guidance.
• Expenses: review and submit employee expense reports timely.
• AR/AP: track accounts receivable and payable for projects.
• Reports: produce system reports and support closing processes.
• Travel: drive to client sites and company offices as needed.

Skills

Project administration

Invoicing

Contract interpretation

Client communication

Budget reporting

Multitasking

Education

High School diploma

Tools

Microsoft Office

Excel

Infor

Deltek

Job description

Geosyntec Consultants is seeking an Experienced Project Administrator—Billing & Accounting to support the North America West Region from our Chicago area offices (Oak Brook, IL). The role involves billing, contract setup, revenue tracking, and reporting, interacting with clients and internal staff to ensure timely and accurate financial processes.

Ideal candidates will have a High School diploma with 6+ years in project administration and invoicing, strong MS Office skills, and familiarity with